Purchasing Coordinator

FSO SKILLED PERSONNEL • Anaheim, CA

115d

About The Position

Reporting to the Senior Director of Food Operations and Sales, this position is responsible for all purchasing and inventory management in the commercial kitchen. This position works with vendors, places orders, tracks delivery and reconciles invoices for all kitchen operation purchases, runs pull sheets to ensure each cooking area receives from the warehouse the ingredients needed for the menu produced daily. Also works with cook/chill and customers to ensure on-time delivery of finished products. The Purchasing Coordinator ensures that proper sanitation standards and requirements are met and ensures procedural compliance, which supports workplace safety and regulatory requirements for commercial customers.

Requirements

• Associate’s Degree or one to three years’ purchasing experience in large volume food facility.
• Must successfully complete ServSafe Certification with a minimum score of 75 points within the first 90 days of employment.
• Must have demonstrated competency in computer applications, including Computrition and Microsoft Office Suite (Word, Excel, and PowerPoint).
• Excellent written, oral communication skills, and business acumen.

Responsibilities

• Purchases goods of approximately $3-5 million annually for kitchen operations.
• Meet budgets for raw food, meal supplies and any other supplies required in the production and delivery of the meals or other food products.
• Develop orders based on the menus and train to run the pull sheets two weeks in advance to determine the orders.
• Verify the pull sheets are correct and document any corrections.
• Train and learn how to place all orders through Computrition and provide the order details to Receiving.
• Ensure orders meet the vendor’s requirements to get the maximum discount when possible.
• Work with the Senior Director to ensure food costs remain within the established budgets.
• Identify slow moving or expired items monthly and report to the Senior Director.
• Verify receipts with warehouse daily to identify shortages, quality issues, or substitutions.
• Run the pull reports for all menus for production 3 to 4 days in advance and verify that inventory is in-house.
• Coordinate the purchase, customer service requirements and menu planning for the Second Harvest School Lunch program.
• Negotiate with vendors for goods and services, negotiating the best possible price and service guarantee.
• Prepare reports and ensure that they are on time and delivered to the proper departments.
• Assist in resolving questions and providing customer service for all commercial clients.
• Assist in the development of menus in conjunction with the registered dietitian.
• Ensure cost of the menus meet the budget plus the nutritional requirements.
• Ensure all food safety standards are followed.
• Keep the Senior Director and the Production Manager informed of any issues and/or changes.
• Cross-train personnel as backup to the Purchasing function.
• Complete additional duties and responsibilities as required.

What This Job Offers

• Education Level: Associate degree