Purchasing Coordinator - Mixed Use

Morguard • Rockville, MD

85d

About The Position

The Purchasing Coordinator - Mixed Use is accountable to the General Manager - Mixed Use for ensuring the timely and accurate processing of payables and procurement documentation across residential, retail, and HOA operations. This role safeguards that purchases and services are correctly allocated by entity and ownership group, that procurement policies are consistently applied, and that liabilities are managed in a timely and compliant manner to reduce risks and support Morguard's reputation as a responsible business partner.

Requirements

• College Diploma in Accounting or Business Administration or equivalent
• Minimum of 2 years of relevant accounting experience in an automated environment
• Intermediate to advanced working knowledge of MS Office applications
• Strong analytical, organizational, and problem-solving skills with high attention to detail
• Ability to communicate effectively with diverse stakeholders, including internal departments, ownership groups, and external vendors

Nice To Haves

• Previous experience in real estate industry is an asset
• Previous experience with Concur, Yardi, AvidX or Accounting software

Responsibilities

• Prepares, verifies, and routes purchases (e.g., invoices, purchase orders, service contracts) to the centralized accounts payable function, ensuring proper entity allocation, ownership responsibility, and timely authorization to avoid late fees and maintain positive vendor relationships.
• Reviews invoices and service documentation to confirm alignment with ownership structures (Residential, Retail, and Master Association) and procurement policies. Resolves allocation discrepancies by working with operations, accounting, and ownership representative to adjust.
• Identifies and clears exceptions by validating that purchasing and procurement policies are followed, including confirming required approvals, competitive bids, and documentation standards before payment is released.
• Supports preparation of monthly accruals (utilities, contracts, and purchase orders for all entities), ensuring liabilities are accurately captured and reported. Coordinates with General Manager and operations team(s) to meet monthly, quarterly, and year-end reporting deadlines.
• Reviews Financial Performance of all entities in an ongoing manner to address any missed allocations or potential concerns between the entities to ensure accurate reporting.
• Develops and maintains effective relationships with internal stakeholders (Residential, Retail, HOA operations, and accounting) and external vendors to support timely payment, proper allocations, and adherence to service standards.
• Assists in periodic reviews of property taxes, utilities, and other significant payables to ensure accurate allocations and on-time payments, minimizing financial risk and compliance issues.
• Monitors project approval requests and expenditure documentation to ensure correct setup and alignment between ownership group and allocations, and compliance with internal controls for capital and operating expenditures.
• Performs other job-related duties and/or special projects as assigned.

Benefits

• Employer Provided Medical Insurance Options
• Excellent culture that supports a work-life balance with time off for Summer Hours, Vacation, Personal, Sick Leave, and Paid Holidays
• Education Reimbursement Program
• Dollar for dollar matching 401k Savings Plan with immediate vesting
• Opportunity to live onsite within portfolio with our Employee Discount

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Real Estate
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees