Purchasing Clerk

Parkside Hospital•Tulsa, OK

1d•Onsite

About The Position

Do you enjoy making a difference in a patient’s life? Do you enjoy making a difference in your community? Come work at Parkside! Where healing happens. Every day. Parkside Psychiatric Hospital & Clinic is a comprehensive mental healthcare system providing acute in-patient care, residential treatment, and outpatient therapy. With a focus on society’s most vulnerable population, Parkside provides world-class mental health services focused on children and young people, ages 5 to 26. For over 65 years, Parkside’s physicians, therapists, and staff have provided state of the art, patient-centered care that propel families from hopeful to hope-filled. As a center of excellence, we cultivate talent and provide professional purpose. Together we facilitate healing, one patient at a time. JOB SUMMARY: Responsible for the operation of the procurement function of the facility. Maintains the materials management system.

Requirements

High School Graduate or general equivalency diploma (GED). Bachelor’s degree in business administration, economics or a related field is preferred.
At least two (2) years of experience with the procurement function in the healthcare environment.
1-3 months related experience and/or training; or equivalent combination of education and experience.
Valid driver's license
Ability to effectively communicate in English; both verbally and in writing

Responsibilities

Reviews and checks for accuracy, specification and need and processes all approved orders and requisitions.
Places orders with vendors or distributors as directed.
Verifies all packing slips against purchase orders/invoices and forwards to Accounts Payable within three business days.
Interfaces directly with Accounts Payable in instances where price discrepancies exist between the purchase order and invoice. Approves short payments to distributors for the invoiced price.
Coordinates all product returns with various vendors. Forwards all return documentation to AP within three business days.
Solicits bids, reviews pertinent data and performs negotiations.
Interfaces directly with department managers in relation to procurement to establish specification and need.
Communicates with all departments in relation to requisitions and orders that are in progress.
Reviews backorders and expedites these orders.
Reviews all month-end data to ensure accuracy and forwards to the Controller.
Requires minimal supervision in performance of job duties; is a self-starter.
Prioritizes responsibilities to ensure completion of duties.
Maintains an accurate filing system for purchase orders and requisitions.
Updates catalogs, price lists, and product vendor files as needed.
Interfaces directly with sales representatives to ensure price competition and accuracy are achieved.
Make corrections, deletions, and adjustments to suggested orders.
Updates inventory receipts and usage within one business day of event happening.
Counts inventory semi-annually month and reports balances and discrepancies back to Controller.
Restocks supply closets in Hospital and TCAT Monday and Friday of each week.
Gathers and bags dirty laundry in Hospital and TCAT Monday and Thursday evenings and moves them to loading dock area for pickup Tuesday and Friday morning.
Disburses clean laundry Tuesday and Friday morning to linen closets in Hospital and TCAT.
Runs company errands, in company vehicle, when necessary for supplies on Tuesday and Thursday during specified times.
Daily disburses incoming mail and retrieves outgoing mail from designated areas around campus and delivers outing mail to Reception area.
Performs additional tasks as assigned by the Controller and Chief Financial Officer.
Performs other duties as assigned