Purchasing Clerk

SFO•CA-San Francisco, CA

About The Position

At Hyatt, we believe in the power of belonging- of making people feel at home no matter where they are in the world. We turn trips into journeys, encounters into experiences, and jobs into careers. Join a team that is making travel more human. Connected. Sustainable. Here, everyone's role matters. Opportunities are yours to shape. Your individuality is celebrated. At the heart of Hyatt is our shared belief that hospitality is more than just a job - it's a career for people who care. Step off AirTrain and into the lobby of Grand Hyatt at SFO. Enjoy luxury hotel rooms and suites that feature stunning views of the bay and airport through soundproof floor-to-ceiling windows. Enjoy culinary delights or have a drink with friends in our bar without ever leaving the airport or take the train to the heart of San Francisco. The Purchasing Clerk supports the daily purchasing and receiving operations of the hotel by assisting with ordering, receiving, documentation, inventory control, and vendor coordination. This role ensures that all departments—especially Food & Beverage, Culinary, Housekeeping, and Engineering—receive products timely, accurately, and in compliance with Hyatt standards, brand specifications, and internal controls. Click Here to Apply

Requirements

1–2 years of experience in purchasing, receiving, inventory control, or accounting support—preferably in a hotel, hospitality, or high-volume environment.
Basic computer skills, including Microsoft Office (Excel, Word, Outlook).
Strong attention to detail and organizational skills.
Ability to lift, move, and store products (up to moderate weight) safely.
Ability to work a flexible schedule, including AM or PM shifts, weekends, and holidays as business needs require.

Nice To Haves

Experience with hotel purchasing or inventory systems (e.g., BirchStreet and Oracle) is preferred.
Knowledge of food and beverage receiving standards is preferred.

Responsibilities

Assist with processing purchase orders for food, beverage, operating supplies, and capital items in accordance with approved vendor lists and authorization levels.
Receive, inspect, and verify incoming deliveries for accuracy, quality, quantity, and pricing against purchase orders and invoices.
Coordinate closely with Culinary, Stewarding, Housekeeping, Engineering, and Receiving to ensure timely delivery and proper storage of goods.
Maintain accurate purchasing and receiving records, including purchase orders, invoices, packing slips, and credit memos.
Enter receiving data into purchasing and accounting systems and forward invoices for timely payment processing.
Monitor inventory levels and assist with stock rotation (FIFO), storage organization, and par level maintenance.
Communicate discrepancies (shortages, damages, pricing errors) to vendors and Purchasing Manager for resolution.
Support month-end inventory counts and reconciliation processes.
Maintain cleanliness and organization of receiving and storage areas in compliance with safety and sanitation standards.
Ensure compliance with Hyatt purchasing policies, internal controls, and audit requirements.
Assist with vendor communication, including delivery schedules, product substitutions, and pricing updates.
Perform other administrative and operational duties as assigned to support purchasing and finance operations.