Purchasing Assistant

CP Rochester, Happiness House and Rochester Rehabi • Rochester, NY

2d • $18 - $19 • Onsite

About The Position

This position coordinates activity related to CP Rochester’s business vendors and works to continuously improve cost effectiveness and ensure budgetary targets are met.

Requirements

• Associate’s degree with business/management background preferred.
• Minimum of two years’ work experience preferred.
• Proficient in the use of Microsoft Office Software with an emphasis on Excel and Word.
• Must have demonstrated comfort and poise in working with staff in all positions and departments throughout the agencies and with vendors.
• Must have demonstrated commitment to performing job duties and tasks at a high level of accuracy and detail.
• Demonstrated ability to multi-task and problem-solve.
• Communication proficiency.
• Ethical practice.
• Business Acumen.
• Organizational skills.

Responsibilities

• Imparts agency philosophy of “Equal Opportunity, Independence and Realization of Individual Potential” to children, families, program staff and community resources.
• Maintains confidentiality of information relating to individuals and their families in accordance with agency policy.
• Maintains and coordinates agency wide centralized purchasing.
• Occasional purchasing for affiliate organizations.
• Coordinates and executes all agency IT services and purchases.
• Researches, coordinates, and evaluates Vendor Request for Proposals (RFP’s) to allow CP Rochester to deliver the best quality for the lowest cost.
• Makes recommendations for proposals/vendor selection to CFO/Vice-President of Finance.
• Maintains Business Associate Contracts in accordance with HIPAA standards.
• Maintains consumer HIPAA systems to ensure confidentiality and adherence to regulatory requirements.
• Manages Vendor Credit Application processes and serves as a liaison between vendors and agency employees.
• Serves as Program Administrator for M&T Corporate Purchasing Cards.
• Records and maintains Fixed Asset Listing and annual inventory checks for CP Rochester and SRO, Inc.
• Monitors minor equipment inventory for budgetary purposes.
• Responsible for coordinating and implementing off-site record storage, information management and document destruction timeline for the Agency.
• Assists Accounts Payable with vendor invoice reconciliation.
• Enters monthly cash receipts in accounting software.
• Monthly processing of EBT SNAP Benefit payments.
• Serves as the main point of contact for all agency vendors for ordering purposes.
• Maintains a high level of confidentiality.
• Participates in conferences, workshops and in-service training as needed or recommended to enhance job skills and personal growth and development.
• Adheres to agency’s policies and procedures as well as department guidelines.

Benefits

• Affordable Medical / Dental / Vision Insurance
• Paid Time Off starting at 17 days per year
• Paid sick leave
• 9 Paid Holidays
• 403(b) and/or ROTH Retirement Plan with employer match
• Additional Insurance Offerings – Voluntary Short-Term Disability, Critical Illness Insurance w/ Cancer Rider, Accident Insurance, Identity Theft Protection
• Employer Paid Health Reimbursement Arrangement (high deductible medical plans)
• Employer paid Life Insurance, Short-term and Long-term Disability Insurance
• Tuition Reimbursement plus a 25% Tuition Discount for benefit-eligible Employees and Family Members at Roberts Wesleyan College

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 11-50 employees