Purchasing and Permit Coordinator (Part-Time)

Westover Homes•Colorado Springs, CO

4d•$24 - $29

About The Position

Westover Homes, LLC., is a subsidiary of The Challenger Group, a premier developer and builder of residential and for-rent communities. Colorado Springs is our home, but we have operations in several states and are actively expanding around the country. At The Challenger Group, we’re energetic and passionate about what we do. We value creative, flexible, thorough, bold, and determined people with a passion for building beautiful communities. Our company’s mission is “Making Life Better” for our customers, trade partners, investors, employees, and our community. Together, we contribute to the success of the organization and to the success and growth of each of our communities. We understand the impact we have and strive to develop and build in smart, innovative ways that we are proud to call “home”. We seek qualified candidates who share our vision, values, and mission. Job Title: Purchasing and Permit Coordinator Company: Westover Homes, LLC Department: Operations Reports to: President Job Type: Regular Part-Time (20 hours per week) Work Hours: M-F 8-12noon Effective Date: February 2026 Exemption Status: Nonexempt Salary Range: $24.04/hr. - $28.85/hr. Benefits: Colorado Sick Leave Bank Role Summary: This role requires interaction with all trade partners and team members, as well as oversight of the permitting application process. The position will perform a variety of hands-on administrative duties and should have relevant experience to support these tasks. This position will primarily assist the President. Supervisory Responsibilities: None

Requirements

Minimum Experience: 3-5 years of experience in construction project coordination
Proficiency in Microsoft Office Suite
Ability to prioritize tasks and meet deadlines
Experience in an office support position preferred
Prefer a construction background and experience/knowledge in the homebuilding industry
Strong computer skills with expertise in Microsoft Windows Office applications, including Outlook, Word, and Excel
Excellent written and oral communication skills, ability to communicate effectively in a professional manner
Ability to gather information and generate documents with accuracy
Ability to handle the stress of dealing with trades and react favorably to resolve issues in a positive manner
Demonstrated ability to work within cross-functional teams

Nice To Haves

Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Excellent organizational skills and attention to detail
Excellent time management skills with a proven ability to meet deadlines
Strong analytical and problem-solving skills
Ability to prioritize tasks and to delegate them when appropriate
Ability to function well in a high-paced and at times stressful environment

Responsibilities

Effectively communicates with trade partners and team members
Prices out new plans
Updates prices in the system
Changes orders' pricing
Maintains Builder Trend database: upgrades and maintenance of jobs and templates
Ensures safety codes and protocol paperwork are maintained
Schedules worksite appointments with trade partners and homeowners as needed
Obtains all required approvals for permits and acts as liaison between the company and each municipality
Prepares and submits applications to various agencies/ boards having jurisdiction over required permits and/or approvals
Coordinates paperwork and applications
Submits paperwork for permits
Maintains a database of trade contractors, suppliers, and vendors' contact information
Facilitates: Permits, Septic, Metro District (ACC Submittal), and driveway applications
Tracks all applications and, when approved, can move forward to the final permit stage
Works with the ordering of soil drills and site plans for each lot and tracks through the permit process
Enters invoices and VPO’s for payments
Maintains and verifies all insurance certificates, trade partner agreements, and W-9 forms
Prepares documents for home closings
Other duties as assigned