Purchasing and Payment Analyst
About The Position
The Centralized Accounts Payable team in our National Support Center (NSC) is looking for a Purchasing & Payment Analyst. This is a hybrid role requiring three days (Tuesday - Thursday) in our Baton Rouge, LA office. There is also potential for this role to be fully remote. Are you passionate about customer service? Do you enjoy working with others and solving problems? Are you skilled at carefully handling sensitive information? If so, then we’d like you to join our dedicated team as a Purchasing & Payment Analyst. You will: Work with our Profit Centers and Vendors to ensure the resolution of any discrepancies and the timely processing of all vendor invoices, credits, debits, and chargebacks. Identify and resolve all vendor invoice/purchase order discrepancies prior to final invoice processing. Obtain, review, and enter debit memos, debit cancellations, vendor credit memos, and check requests in the system for processing in an accurate and timely manner. Communicate with both Profit Centers and Vendors to resolve outstanding payable issues. Perform daily and monthly accounts payable reconciliations and reconcile monthly vendor statements as needed. Handle sensitive information with care, ensuring strict confidentiality and discretion. Communicate clearly with team members to ensure tasks are completed accurately and on time. Successfully complete required safety and compliance training programs as assigned. Perform other reasonably related duties as assigned by immediate supervisor and other management as required.
Requirements
- 2 or more years of experience in an accounts payable or similar role.
- Have knowledge of basic accounts payable bookkeeping practices and terms.
- Have knowledge of and be able to use the applicable software system (Eclipse) to process payable invoices.
- Be able to use Microsoft Office software to communicate via email and review reports and documents.
- Demonstrate outstanding customer service and interpersonal communication skills.
- Have a positive attitude and be well organized and self-motivated.
- Be able to work independently and with a team in a fast-paced and high-volume environment.
- Possess a high level of accuracy and attention to detail.
- Be able to build and maintain a positive working relationship with customers, vendors, and co-workers.
- Be able to assist with research, data analysis, and problem solving.
- Be able to prioritize work projects and multi-task.
- Read, write, speak, and understand English.
- Be able to add, subtract, multiply, and divide, using whole numbers, common fractions, and decimals.
- Be able to learn and operate computer related systems.
Responsibilities
- Work with our Profit Centers and Vendors to ensure the resolution of any discrepancies and the timely processing of all vendor invoices, credits, debits, and chargebacks.
- Identify and resolve all vendor invoice/purchase order discrepancies prior to final invoice processing.
- Obtain, review, and enter debit memos, debit cancellations, vendor credit memos, and check requests in the system for processing in an accurate and timely manner.
- Communicate with both Profit Centers and Vendors to resolve outstanding payable issues.
- Perform daily and monthly accounts payable reconciliations and reconcile monthly vendor statements as needed.
- Handle sensitive information with care, ensuring strict confidentiality and discretion.
- Communicate clearly with team members to ensure tasks are completed accurately and on time.
- Successfully complete required safety and compliance training programs as assigned.
- Perform other reasonably related duties as assigned by immediate supervisor and other management as required.
Benefits
- Our culture is well-suited for exceptional people who use their talents to drive business and want to share in the financial success their efforts yield. In addition to a competitive starting wage, we offer a Profit-Sharing Program that provides each team member with an opportunity to earn a direct share of the profits on an annual basis. In addition to our generous compensation package, Hajoca also offers:
- Medical, dental, vision, and prescription coverage
- Accident, Hospital Indemnity, and critical care coverage
- Life insurance and Long Term Disability
- Pre-tax accounts for healthcare, dependent care, and commuter benefits
- Paid vacation, holidays, and sick time (sick time also offered to PT team members as required by state law)
- Paid pregnancy and parental leave
- Paid day of community service
- 401(k)
- Retirement cash account with company contributions
- Targeted training programs focused on your personal and professional growth
- Company wellness program
- Employee discounts
- College tuition benefits
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
