Purchasing and Logistics Coordinator

Prototek Digital Manufacturing-posted about 1 month ago
Full-time • Mid Level
Onsite • Blue Mounds, WI
251-500 employees
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The Purchasing and Logistics Specialist is responsible for the procurement and coordination of materials, supplies, and services that ensure on-time delivery of conforming products at favorable cost and quality. This role oversees vendor relationships, negotiates pricing and terms, manages purchase orders and contracts, and supports inventory and logistics planning. The specialist works cross-functionally with operations, production, and project management teams to support business requirements and continuous improvement across the supply chain.

  • Negotiate pricing and terms for goods and services to ensure timely delivery of conforming raw materials and supplies at competitive pricing.
  • Track and monitor inventory levels, pricing trends, and cash flow to support budget adherence and material availability.
  • Prepare, issue, and track purchase orders, solicit bid proposals, and review requisitions for accuracy and completeness.
  • Research, evaluate, and select suppliers based on price, quality, delivery reliability, support, reputation, and production capabilities.
  • Develop and maintain procurement strategies that align with organizational objectives and stakeholder needs.
  • Evaluate and monitor supplier and contract performance to ensure compliance with requirements and identify areas for improvement.
  • Coordinate logistics activities, including shipment tracking, delivery schedules, and freight cost analysis.
  • Identify root cause issues in shipment or delivery networks; partner with carriers and suppliers to implement corrective actions.
  • Maintain and update electronic supplier records, pricing databases, and compliance documentation (AS9100/ISO).
  • Support the formulation and enforcement of procurement and logistics policies, procedures, and best practices.
  • Collaborate with internal teams to forecast material needs and adjust vendor delivery schedules accordingly.
  • Review and resolve invoice or delivery discrepancies to maintain accurate purchasing and financial records.
  • Conduct periodic physical inventory checks and reconcile variances with inventory control.
  • Other duties as assigned.
  • Advanced knowledge of purchasing, inventory management, and logistics processes
  • Strong negotiation and vendor relationship management skills
  • Working knowledge of ISO 9001 and AS9100 standards
  • Proficient in Microsoft Office, ERP systems, and inventory tracking tools
  • Strong analytical and problem-solving abilities
  • Familiarity with freight and logistics optimization
  • Demonstrates initiative, accountability, and follow-through on commitments
  • Communicates effectively with internal stakeholders and external vendors
  • Organizes, prioritizes, and manages multiple competing projects
  • Demonstrates adaptability and composure under pressure
  • Exercises sound judgment and maintains confidentiality
  • High attention to detail and commitment to operational excellence
  • Bachelor’s degree in Business, Supply Chain, or related field required
  • Minimum 3 years’ experience in purchasing, logistics, or supply chain preferred
  • Ability to walk and stand for extended periods of time
  • Ability to use hands and fingers to operate computer and handle/feel small and large parts
  • Ability to bend, kneel and crouch occasionally throughout shift
  • Ability to push, pull or lift up to 50 lbs moderately throughout workday, occasionally 50+ lbs with a team lift
  • Ability to focus vision for: close vision, color vision, depth perception and adjusting to sharp focus
  • Noise conditions can be moderate to extreme, ear protection required and provided
  • Work environment exposures include fumes or airborne particles (PPE available upon request) and moving mechanical parts and vibration
  • U.S. Person status
  • Career advancement opportunities
  • Flexible Schedule
  • Competitive pay scale
  • Paid time off (PTO) starting at 80 hours with annual increase for each year of service
  • 9 paid Holidays annually
  • Education reimbursement program
  • Health, dental, vision, life and short-term disability insurance
  • Company paid life and long-term disability insurance
  • Employee Assistance Program (EAP)
  • 401(k) match: 100% of 3% and 50% for 4% and 5%
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