Purchasing Analyst

Cleveland Metropolitan School District

72d • $54,920 - $76,888

About The Position

The Cleveland Metropolitan School District (CMSD) serves approximately 37,000 students in 100+ schools. Over the past several years, the Greater Cleveland community has united behind the collective goal of ensuring every child in Cleveland attends a high-quality school and every neighborhood has a multitude of great schools from which families can choose. The Cleveland Plan defines CMSD’s approach to the reinvention of public education and holds our community accountable for the success of Cleveland’s schoolchildren. The Cleveland Plan is supported by Ohio House Bill 525, which provides much-needed flexibility and autonomy for the district and its schools. Our schools have autonomy over human and financial resources in exchange for accountability for performance. The principal has primary responsibility and accountability for establishing his or her school as a high-quality, high-expectations academic center with a focus on personalized instruction, professional support for teachers, and school-wide practices that lead to measurable results. The Cleveland Metropolitan School District has developed standards of excellence that the district applies to all parts of the organization inclusive of schools, principals, school leadership teams, networks, and central office. Alignment between Standards of Excellence (SoE) and the district’s Theory of Action helps ensure that principals are able to focus on scholar achievement and that central office supports are timely and effective. Our Vision for Learning in a Post-Pandemic World: In our pursuit of a more fair, just, and good system of education, we want each of our learners, both each of our scholars and each of their educators, to be individually and collectively presented with academically / intellectually complex tasks that are worthy of their productive struggle and allow them authentic opportunities to demonstrate their work and their learning of academic content and transferable skills in a joyful and adventurous environment.

Requirements

• Bachelor’s Degree preferred, ideally in Public Administration, Project Management, Finance, Business Administration, Supply Chain Management, Legal Studies, Information Technology or related field.
• 3 years required or 5 years of demonstrated experience preferred.
• CPPB or related certification preferred or the ability to obtain certification within 24 months of being hired.
• Skills using e-procurement and ERP systems.
• Abilities to analyze complex issues, focus on researching relevant information and provide an accurate assessment.
• Knowledge of business operations similar to the Cleveland Metropolitan School District.
• Ability to serve as an individual contributor whose work requires consistent exercise of discretion and independent judgment.
• Ability to apply appropriate discretion and recognize the importance of risk-based assessments.
• Ability to retain and maintain confidential records and information.
• Able to plan ahead and drive toward a highly organized and systematic approach.
• Possess negotiation, project management, problem-solving and analytical skills.
• Proven experience working collaboratively in a team-oriented environment.
• Exceptional communication and presentation skills, both verbal and written.
• Ability to assert self to managers and executive leadership as necessary.
• A personal sense of accountability around the ultimate success of CMSD transformation.
• Understanding of how to effectively work with peers, District departmental teams, school leaders, and external partners.
• Successful with overcoming significant barriers to meet goals in a fast-paced and changeable environment.
• Able to critically assess challenges and identify flexible, effective solutions.
• Ability to perform multifaceted tasks with minimum supervision.
• Able to travel to school sites, off-site administration sites, and occasional conferences as necessary.
• Valid Ohio driver’s license.

Responsibilities

• Administers, manages, and tracks District solicitation and evaluation processes to procure commodities and services on behalf of the District.
• Works in collaboration with IT to procure technology hardware (devices) in support of the District’s 1-1 strategy.
• Ensures that the procurement processes for District acquisitions are responsible, effective, meet all legal requirements, and are defensible.
• Writes simple, complex, and multi-step bid invitations, requests for proposals, requests for quotations, and requests for qualifications.
• Develops appropriate evaluation tools and measurements to successfully evaluate, select, negotiate and award contracts.
• Maintains confidential records, including sealed bids, proposals, and related negotiation documents.
• Collaborates with internal and external stakeholders including the Risk Management team and the Legal Department.
• Reviews supplier DBE and Community Inclusion information and provides analysis and interpretation of the District DBE/Community Inclusion policies.
• Employs critical thinking skills and relies on professional experience and judgment to negotiate and execute daily tasks.
• Conducts training for District Staff, Suppliers and External Agencies about District procurement processes.
• Creates market cost analysis, pricing strategies, and rating criteria.
• Participates in efforts to enhance and improve business processes including researching, implementing, and using electronic tools/e-Bidding.
• Analyzes metrics, reports, and key performance indicators to determine efficiency, cost-effectiveness, and alignment with District goals.
• Assists internal and external stakeholders with services and technology purchases.
• Maintains accurate and complete records of ongoing and closed solicitation projects.
• Implements and directs District and/or Board of Education policies and procedures.
• Works to attract diverse and responsive suppliers and cooperative contract suppliers.
• Independently researches and actively identifies Cooperative Contract opportunities.
• Supports training to end-users/stakeholders of District Purchasing policies/procedures.

Benefits

• Equal opportunities for employment, retention and advancement of all personnel.
• Support for the mission and goals of the district.

What This Job Offers

• Education Level: Bachelor's degree