PURCHASING ANALYST - 41000593

State of Florida • Tallahassee, FL

22h • $55,000

About The Position

This position is responsible for all aspects of agency purchasing from procurement through payment and contracts from development to close out. Areas of responsibility include purchasing, complex solicitations and contracts, and other duties relating to the responsibilities of the Bureau of General Services and customer support.

Requirements

• Six (6) years of procurement experience which may include processing purchase requisitions, contracts, competitive solicitations, project management, or a related business field; OR
• An Associate's Degree and a minimum of four (4) years of experience as described above; OR
• A Bachelor’s Degree and a minimum of two (2) years of experience as described above.
• Ability to multi-task and complete multiple project assignments simultaneously.
• Ability to provide excellent customer service to internal and external customers by interacting in a courteous manner.
• Ability to prioritize assignments and apply problem solving techniques to manage time.
• Ability to work independently or in a group setting.
• Ability to solve problems and make recommendations/decisions.
• Demonstrates exemplary organizational and prioritization skills.
• Careful attention to detail and accuracy.
• Knowledge of best practices for procurement.
• Knowledge of the Florida Department of Financial Services statewide p-card system, WORKS.

Nice To Haves

• Florida Certified Contract Manager (FCCM) experience
• Florida Certified Contract Negotiator (FCCN) experience
• One year or more of direct experience using MFMP (e.g., creating, reviewing, approving, submitting purchase requisitions). Experience must be reflected and detailed on your state application.

Responsibilities

• Assists with human resources functions for the business unit such as applicant screening, interviews, and candidate selection.
• Incumbent must work efficiently and effectively to ensure timely and accurate performance of all duties.
• PURCHASING – Lead position for all aspects of agency purchasing which includes, but is not limited to, conducting research to determine the availability, location, distribution, structure and pricing of commodities and services for the agency. Conducts and supports the operations of the Purchasing Desk, agency purchasing application, MyFloridaMarketPlace (MFMP), MFMP Administrator, state purchasing card, and FLAIR. Reviews and processes purchase requisitions/orders in a timely manner, ensuring they are complete, accurate, and in compliance with all purchasing policies, rules and regulations. Answers questions and resolves any issues pertaining to purchasing. Answers questions and resolves any issues pertaining to purchasing.
• SOLICITATIONS – This position will serve as a Procurement Officer, Evaluator and/or Negotiator for agency solicitations. This includes researching and compiling information necessary for the analysis and development of standards and specifications; analyzing, developing, and preparing documentation for requests for quotes, single source, exceptional purchases, alternative contracts, and solicitations (ITB, RFP, ITN); and organizing and conducting public meetings in connection with solicitations. Maintains files for solicitations and other projects complying with all statutes, rules, and agency policies, and procedures.
• CONTRACTS – Lead position responsible for all aspects of contracting which includes, but is not limited to, creating, administering, managing, monitoring, and closing contracts. Answers questions and resolves any issues pertaining to contracts. Maintains the database for all contracts prepared by the bureau.
• Assists in the development and implementation of policies, procedures and strategies pertaining to Purchasing.
• Provide high level research and customer support to agency staff and outside vendors/contractors.
• Provides training to General Services staff related to purchasing, procurements, contracts, and CTRS.
• Provides training to Agency staff related to purchasing such as purchase requisition creation and approval process, and the processing of PCard approvals in Works.
• Executes and manages special projects/assignments as required.

Benefits

• Annual and Sick Leave benefits.
• Nine paid holidays and one Personal Holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com).
• Flexible Spending Accounts
• Tuition waivers.
• And more! For a more complete list of benefits, visit www.mybenefits.myflorida.com.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree