Purchasing Agent- Prosthetics

Department of Veterans Affairs•Houston, TX

34d•Onsite

About The Position

This position is located in the Prosthetic & Sensory Aids Service (PSAS) within the Prosthetic Service at the Michael E. DeBakey VAMC in Houston, TX. Performs direct medical supply Purchasing and Inventory Management support to the administrative and clinical services of the VA to initiate the obligation for all related requirements necessary to provide prosthetic and sensory aids services, to include durable medical equipment and supplies directly to Veterans. Performs independent technical level purchasing support adhering to the FAR, VAAR, all applicable VHA Directives and Memorandums, Prosthetics Directives and Handbooks, VISN policy and station memorandums to acquire Veteran-specific medical equipment, supplies and services based on a medical providers clinical assessment and evaluation of the Veteran's medical condition. Obtain all necessary procurement information to successfully submit Acquisition Plans and Procurement Packages for stock and Veteran specific needs to the Network Contracting Office and uploads quotes, bids, invoices, consults, and other important documents to the Electronic Contract Management System (eCMS/FORCE). Performs research to find alternate vendor resources not available in SAM to meet the needs of specific purchase situations. Performs the process of vetting and vendorizing following VHA Prosthetics guidelines to complete purchases for items that aren't available through established vendor networks. Provides patient care and support services to an adult population and serves as the point of contact for external customer service inventory needs and support Reviews for discrepancies or loopholes in lengthy specifications or statements of work that are very detailed, or otherwise difficult to understand Coordinates with appropriate vendor for device retrieval and reconciliation of acquisition days to ensure daily fund rental fiscal accountability Utilizing PSAS reporting tools to monitor and track PSAS open purchase card orders, to ensure timely service is provided to Veterans Researches the use of different solicitation methods, ordering or reporting procedures in both the purchase card menu and the prosthetics program for both complex and simplified purchases. Act on emergent situations with knowledge of up-to-date practices, procedures, and products; justifies actions to include sole source justification

Responsibilities

Performs direct medical supply Purchasing and Inventory Management support
Acquire Veteran-specific medical equipment, supplies and services based on a medical providers clinical assessment and evaluation of the Veteran's medical condition.
Submit Acquisition Plans and Procurement Packages for stock and Veteran specific needs to the Network Contracting Office and uploads quotes, bids, invoices, consults, and other important documents to the Electronic Contract Management System (eCMS/FORCE).
Performs research to find alternate vendor resources not available in SAM to meet the needs of specific purchase situations.
Performs the process of vetting and vendorizing following VHA Prosthetics guidelines to complete purchases for items that aren't available through established vendor networks.
Provides patient care and support services to an adult population and serves as the point of contact for external customer service inventory needs and support
Coordinates with appropriate vendor for device retrieval and reconciliation of acquisition days to ensure daily fund rental fiscal accountability
Utilizing PSAS reporting tools to monitor and track PSAS open purchase card orders, to ensure timely service is provided to Veterans
Researches the use of different solicitation methods, ordering or reporting procedures in both the purchase card menu and the prosthetics program for both complex and simplified purchases.
Act on emergent situations with knowledge of up-to-date practices, procedures, and products; justifies actions to include sole source justification