PURCHASING AGENT - 55006829

State of Florida•Fort Lauderdale, FL

23h•Onsite

About The Position

This position will handle the procurement of goods and services below bid thresholds using MyFloridaMarketPlace (MFMP) and Financial Management System (FMS), serving as a P-Card holder and system Requestor. Obtains quotes, processes purchase orders and invoices, and ensures compliance with purchasing regulations. Manages receipt and storage of items, maintains procurement files, and prepares fiscal documents. Tracks and reconciles budgets, provides analysis, and supports financial reporting. Resolves vendor issues, coordinates with staff on specifications, and manages purchasing documentation. Assists in emergency recovery efforts and ensures timely payments and accurate financial processing. Supports operational efficiency through effective procurement and budget management practices.

Requirements

Knowledge of budget management and/or procurement of goods and services.
Knowledge of record and file management
Skills in reading, understanding and applying applicable rules, regulations, policies and procedures
Ability to listen to and understand the needs of both internal and external customers
Ability to plan, coordinate, complete and track the status of assignments
Ability to follow oral and written instructions
Ability to communicate effectively orally and in writing
Ability to establish and maintain effective working relationships with others
Ability to collect information/data and review for accuracy and completeness
Ability to use office equipment, Microsoft software applications, and databases.
High School Diploma or Certificate of High School Equivalency.
Two years’ experience in a related field can substitute for the high school diploma or equivalency.

Responsibilities

Acquire commodities and contractual services under bid threshold through informal quote, proposal, and single source processes through the state’s eProcurement system MyFloridaMarketPlace (MFMP) and financial management service (FMS).
Acts as a P-Card "Card Holder" for the unit and acts as "Requestor" on the State E-Procurement System Program and Financial Management Service (FMS).
Obtains competitive quotes/proposals as requested, either by telephone or in writing.
Receives records and unpacks a variety of store items.
Checks incoming materials for quantity and quality against purchase orders and/or invoices and places them in proper storage area.
Prepares, reviews and processes purchase orders/direct orders using Ariba system and/or Purchasing Card.
Responsible for the timely and accurate processing of vendor invoices and warrants for the payment of services rendered.
Prepares and processes fiscal paperwork, i.e. Utility Invoice Transmittals, Contract Invoice Transmittals, Requisitions, Local Purchase Orders, travel forms, Individual Reimbursement Vouchers according to established procedures.
Receives and submits invoices for payments meeting state determined purchasing guidelines.
Compile and provide tracking/production data as requested in various forms and maintains procurement files.
Provides budget information by management as requested to ensure spending meets budgetary requirements.
Updates budget analysis spreadsheets and prepares reports as needed.
Reconcile budget and maintain budgetary records for the unit.
Resolves complaints generated during performance of contract or purchase order.
Confers with personnel, users and vendors to discuss defective or unacceptable goods or services and determines corrective action.
Analyze procurement requests, reviews specifications provides instruction to project managers, coordinate critical events, reviews and evaluates quotes/proposals and issues Purchase Orders and written agreements.
Assist in Emergency Operation Recovery Efforts