Purchasing Agent

City of New York•New York, NY

6d•Hybrid

About The Position

The Purchasing Agent will assist Purchasing in procuring goods and services as well as confer with, advise and assist operational, technical and professional staff on the procurement process and the development of specifications for goods and services. Specific responsibilities will include but not be limited to: - Reviewing purchase documents for accuracy, adequacy and consulting with the appropriate agency staff to resolve problems and discrepancies. - Entering and retrieving data in FMS, PASSPort and DCAS On-Line Direct Order System and the Department’s purchasing system. - Preparing and modifying specifications and conditions of purchase. - Conducting market research to determine possible sources of supply and market prices. - Preparing and conducting small purchase solicitations. - Tabulating and analyzing bids, examining samples and investigating bidders and prospective contractors. - Following up on problems regarding delivery of goods and services and preparing periodic progress reports on procurement status. - Serving as primary liaison between the agency and contractors, vendors and business representatives. - Research and complete MOCS and other turnaround documents - Maintain files (paper and electronic) REMOTE WORK This position may be eligible for remote work up to 2 days per week, pursuant to the Remote Work Pilot Program. CIVIL SERVICE STATUS Only permanent Procurement Analysts, applicants who are reachable on the Procurement Analyst open competitive list, and applicants as indicated below will be considered. Candidates who are permanent in comparable civil service titles may be considered for title change under rule 6.1.9 of the Personnel Rules and Regulations of the City of New York. To Apply: Visit Jobs NYC (cityjobs.nyc.gov) to view and apply for available positions. Search by agency (Department of Buildings), keywords, or for the specific Job ID #. NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED. PROCUREMENT ANALYST - 12158

Requirements

1. A baccalaureate degree from an accredited college and six months of satisfactory full-time professional experience in procurement of goods, services, construction or construction-related services, or professional, technical or administrative experience in contract negotiation/management; or 2. An associate degree or completion of 60 semester credits from an accredited college, and 18 months of satisfactory, full-time professional experience as described in “1” above; or 3. A four-year high school diploma or its educational equivalent and two and one-half years of satisfactory full time professional experience as described in “1” above; or 4. A combination of education and/or experience equivalent to “1”, “2”, or “3” above. College education may be substituted for professional experience under “2” or “3” above at the rate of 30 semester credits from an accredited college for 6 months of experience. However, all candidates must have at least a four year high school diploma or its educational equivalent and 6 months of the experience described in “1” above.
To be eligible for placement in Assignment Level II, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level I or one additional year of the experience described in "1" above.
To be eligible for placement in Assignment Level III, individuals must have, after meeting the minimum requirements, either one year served at Assignment Level II or two additional years of the experience described in "1" above, at least one year of which must have been supervisory, or spent performing professional procurement duties equivalent to those performed at Assignment Level III.

Responsibilities

Reviewing purchase documents for accuracy, adequacy and consulting with the appropriate agency staff to resolve problems and discrepancies.
Entering and retrieving data in FMS, PASSPort and DCAS On-Line Direct Order System and the Department’s purchasing system.
Preparing and modifying specifications and conditions of purchase.
Conducting market research to determine possible sources of supply and market prices.
Preparing and conducting small purchase solicitations.
Tabulating and analyzing bids, examining samples and investigating bidders and prospective contractors.
Following up on problems regarding delivery of goods and services and preparing periodic progress reports on procurement status.
Serving as primary liaison between the agency and contractors, vendors and business representatives.
Research and complete MOCS and other turnaround documents
Maintain files (paper and electronic)