Purchasing Agent, Supply Chain Service Center, 8a-4:30p

UofL Health•Louisville, KY

1d•Onsite

About The Position

Under the direct supervision of the Manager, Operations & Logistics of the Supply Chain Service Center this position coordinates proper inventory levels throughout the Warehouse with help from the Warehouse Purchasing Agent and ensures that item counts are correct. Makes sure that products are in the proper locations to ensure the most efficient use of space and resources in the order fulfillment process. When directed adds items into inventory to meet customer needs. This position also assist the Warehouse Inventory Coordinator with verifying proper inventory levels throughout the warehouse and ensures that counts are correct. Makes sure products are in the proper locations to ensure the most efficient use of space and resources in the order fulfillment process. Maintains excellent communication with the Warehouse Purchasing Agent to ensure Inventory Levels are properly maintained. UofL Health is a fully integrated regional academic health system with nine hospitals, four medical centers, Brown Cancer Center, Eye Institute, nearly 200 physician practice locations and more than 1,000 providers in Louisville and the surrounding counties, including southern Indiana. Additional access to UofL Health is provided through a partnership with Carroll County Memorial Hospital. With more than 14,000 team members – physicians, surgeons, nurses, pharmacists and other highly-skilled health care professionals, UofL Health is focused on one mission: to transform the health of communities we serve through compassionate, innovative, patient-centered care. Please login into Workday and search for Job Hub.

Requirements

Highschool Diploma or G.E.D. required
Maintain active drivers license (required)

Nice To Haves

Some College preferred
Warehousing or supply chain background preferred.
Experience with Microsoft excel
Forklift/Reach Truck Operator preferred

Responsibilities

Manages all activities of the purchasing process for the SC Service Center to include recommended reorder report review, purchase order generation, order confirmation, price validation, and shipping confirmation.
Works with vendor Customer Service and Sales representatives as needed to ensure the smooth processing of transactions.
Completes order expediting functions as needed in order to ensure good product supply, securing substitute product where needed and effectively communicating with facility Material Managers and other customers as required.
Processes approved requests for new inventory items per established guidelines, working with SC Analyst and facility Material Managers as needed.
Reviews and works the open order report.
Resolves all pricing discrepancies to ensure the timely payment of all invoices.
Works closely with SC Contracting Team, facilitating the efficient transition of product conversions.
Works with vendors and Suppliers to facilitate bulk supply purchases for routine and HVI (high value implants) including overseas purchases, working with brokers, freight managers, and US and Foreign Customs departments to monitor and secure delivery to the Service Center.
In accordance with SC Service Center Policy, ensures high levels of inventory for PPE and other high risk and critical supplies.
Makes recommendations to Service Center Inventory Coordinator as to reorder theory modifications in order to ensure efficient purchasing and adequate levels of stock.
Works with SC Contract Coordinator to ensure compliance with UofL Health agreements and the appropriate item vendor and contract records are maintained withing SCM (Strategic Contracting Module) of the ERP.
Ensures high fill rates in accordance with Department SOP’s.
Performs routine cycles counts.
Processes item charges/credits to departments
Participates in the item conversion process.
Manages product returns from departments.
Works with the Warehouse Inventory Coordinator & Buyer to manage the recall process for the warehouse.
Manages the product expiration dates.
Re-slots items to maximize picking efficiency
Other duties as assigned