Purchasing Agent

Hernando County, FL•Brooksville, FL

50d

About The Position

Responsible for executing a range of procurement activities, including processing requisitions, processing change orders, administering purchasing card transactions, and coordinating contract renewals. This position oversees all purchasing functions within the financial thresholds established by the organization's Procurement Policy. Work is performed under the direction of the Procurement Manager, Purchasing and P-Cards.The following statements describe the principal functions of this job and its scope of responsibility but shall not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including working in other functional areas to cover absences or relief, to equalize peak work periods, or otherwise to balance the workload. This position is responsible for procuring or coordinating the procurement of architectural and engineering services, construction, and related supplies and services required by various departments in accordance with all applicable federal, state and local laws, policies and procedures Review, prioritize, and assist departments with requisitions, change orders, contract renewals, and P-Cards. Review vendor compliance with all terms and conditions of the purchase order. Receive, analyze and prepare Piggyback and Cooperative requests for contract processing and use. Prepare recommendation of proposals regarding the awarding of piggybacks and cooperatives. Review and execute contracts, purchase orders, change orders and other documents within delegated authority. Maintain the integrity of the public procurement process. Provide necessary documentation to departments and vendors. Prepares and provides procurement training as needed. Serve as liaison between the Procurement Department and other departments. Effectively communicate purchasing policies and procedures to all personnel and interpret said policies and procedures as necessary. Interfaces with other purchasing operations as necessary to provide a cohesive procurement system. In case of emergency or crisis situation (hurricane, flood, etc.) position is required to respond/perform recovery duties as assigned by immediate supervisor. Maintain current knowledge base of current developments in the purchasing. Assume the responsibilities of Contracting Agent upon request. Perform other jobs as assigned. Emergency Response County employees are required to report for work during a state of emergency and are subject to recall around the clock for emergency response operations which may include duties other than those specified in this job description. Veterans Preference Position, must be minimally qualified Hernando County Board of County Commissioners (BOCC) is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, color, religion, gender, orientation, national origin, age, marital status, veteran status, genetic information, pregnancy, disability, or any other protected characteristic as defined by law. Hernando County is a Drug-Free workplace. All employees are subject to drug testing in accordance with Federal and Florida State Law. Applicants requiring reasonable accommodations as defined by the Americans with Disabilities Act, must provide notification to the BOCC in advance to allow sufficient time to provide an accommodation.

Requirements

An Associate or Bachelor's degree in Accounting, Procurement, Business Administration, or a related field from an accredited college or university or an equivalent combination of education, training, and experience.
Minimum of one (1) year previous experience in administrative support functions related to the governmental purchasing function, such as at the Purchasing Assistant or Coordinator level; or an equivalent combination of education, training, and experience.
Must possess and maintain a valid Florida Driver's License and be insurable by current insurance carrier.
Knowledge of procurement practices and procedures either public or private including vendor and source identification, pricing methods, contracts and pricing agreements.
Knowledge of laws and regulations governing public procurement activities and expenditure of public funds.
Ability to exercise independent and impartial judgment recommendations and decisions.
Ability to analyze a variety of purchasing problems, to make sound recommendations as to their solutions and to prepare working procedures.
Ability to interpret contractual language, particularly relative to state contracts.
Ability to prepare and/or review bid documents and responses for compliance with policies, procedures, conditions and regulations.
Ability to negotiate prices, terms, and contractual provisions.
Ability to establish and maintain good working relationships with co-workers, user Departments, officials, and suppliers.
Detail-oriented in the preparation and management of procurement documentation.
Ability to communicate effectively both in writing and orally.
Must be able to use equipment listed, good near vision, and good hearing (with hearing aid).
Ability to travel to other sites, departments, and offices on different floors and / or buildings.
Working inside and closely with others.

Nice To Haves

Certified Professional Public Buyer (CPPB) or equivalent preferred. Must obtain CPPB within three (3) years of being placed in this position.

Responsibilities

Procure or coordinate the procurement of architectural and engineering services, construction, and related supplies and services required by various departments in accordance with all applicable federal, state and local laws, policies and procedures
Review, prioritize, and assist departments with requisitions, change orders, contract renewals, and P-Cards.
Review vendor compliance with all terms and conditions of the purchase order.
Receive, analyze and prepare Piggyback and Cooperative requests for contract processing and use.
Prepare recommendation of proposals regarding the awarding of piggybacks and cooperatives.
Review and execute contracts, purchase orders, change orders and other documents within delegated authority.
Maintain the integrity of the public procurement process.
Provide necessary documentation to departments and vendors.
Prepares and provides procurement training as needed.
Serve as liaison between the Procurement Department and other departments.
Effectively communicate purchasing policies and procedures to all personnel and interpret said policies and procedures as necessary.
Interfaces with other purchasing operations as necessary to provide a cohesive procurement system.
In case of emergency or crisis situation (hurricane, flood, etc.) position is required to respond/perform recovery duties as assigned by immediate supervisor.
Maintain current knowledge base of current developments in the purchasing.
Assume the responsibilities of Contracting Agent upon request.
Perform other jobs as assigned.
County employees are required to report for work during a state of emergency and are subject to recall around the clock for emergency response operations which may include duties other than those specified in this job description.