Purchasing Agent

Upchurch • Jackson, MS

1d

About The Position

The Purchasing Agent manages the end-to-end Purchase Order (PO) lifecycle within BOPs under the Upchurch operating model. You’ll standardize intake, buying, expediting, receiving, and 3way match to support the field across divisions (mechanical, plumbing, electrical). Success means materials are at the right place, right time, right price—with clean documentation for AP and audit readiness.

Requirements

• 3+ years in purchasing/procurement; construction/MEP or industrial service (strongly preferred).
• High school diploma or GED required
• ERP/Procurement proficiency (e.g., Viewpoint/Vista, Sage 300 CRE, Procore, NetSuite, or company system) and Excel/Sheets (VLOOKUP/XLOOKUP, Pivot Tables).
• Cost coding, taxability, freight terms (FOB/Incoterms), 2/3way match; understanding of plumbing/HVAC/electrical materials.
• Skills:Negotiation, vendor relations, detail orientation, urgency, and clear written/verbal communication.
• Other: Valid driver’s license for occasional site/warehouse visits; able to pass background/drug screen.

Nice To Haves

• Associate’s/Bachelor’s in Supply Chain/Business (preferred).

Responsibilities

• Convert approved requisitions into POs with correct job # / cost code / phase code and tax; apply delivery instructions and site contacts.
• Validate quotes, unit pricing, freight terms, and lead times; attach vendor confirmations, cut sheets, and submittal references.
• Enforce BOPs PO SOP and spend approval matrix (e.g., <$[X] PM, <$[Y] Ops, ≥$[Z] Director).
• Maintain preferred supplier lists and pricing agreements for core categories (pipe/valves/fittings, fixtures, water heaters/boilers, electrical/plumbing consumables, rentals, subcontract services).
• Run RFQs, compare applestoapples, negotiate terms (price breaks, freight, returns, warranty), and recommend awards.
• Complete vendor onboarding (W9, COI, credit app, lien waivers, safety docs).
• Monitor PO status from issue → ETA → receipt; expedite backorders and process substitutions/alternates with PM approval.
• Coordinate willcall vs. directtosite shipments; include dropsite maps, gate codes, and staging notes.
• Publish a weekly Open PO / PastDue / ETA log to PMs and superintendents.
• Capture receiving docs (packing slips, delivery tickets, photos) and reconcile quantities.
• Perform 2/3way match (PO ↔ receiving ↔ invoice); resolve price variances and credits; process PO changes.
• Partner with AP for invoice holds, sales/use tax issues, and monthend accruals.
• Maintain item masters, catalogs, units of measure, and price lists; keep vendor cards current.
• Track KPIs: cycle time, ontime delivery, price variance, cost savings, invoice exception rate.
• Produce Buyout Savings Summary and Open PO Dashboard for leadership.
• Apply One Upchurch purchasing policies and audit requirements; standardize templates (RFQ, PO, change order, receiving/NCR).
• Support safety/quality goals in procurement decisions; ensure submittal alignment and warranty registration.

Benefits

• Competitive salary based on experience.
• Health, dental, and vision insurance.
• Paid time off and holiday pay.
• Opportunities for professional development and certification assistance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED