Purchasing Agent

Intermech, Inc. • Idaho Falls, ID

22h • Onsite

About The Position

We provide end-to-end mechanical and industrial contracting, including pre-construction, project management, fabrication, and welding solutions. We have experience working on a variety of process-critical and fast-track projects for heavy industrial, energy, life sciences, and government clients.
Job Summary
The Purchasing Agent primarily focuses on the transactional and administrative aspects of procurement under supervision, ensuring timely and cost-effective acquisition of materials, tools, consumables and equipment for projects and operations. This is an in-office position based in Idaho Falls, ID

Requirements

• 1-3 years purchasing or procurement experience, preferred
• Working knowledge and experience of purchase orders, vendor coordination, invoice processing and data entry
• Proficiency in Microsoft Excel, Word and Outlook

Responsibilities

• Processing Purchase Orders (POs): Reviewing internal purchase requisitions, verifying prices, preparing formal purchase orders, and sending them to select suppliers. Assist with selecting vendors that will provide the best value based on history and proven performance. Input purchase order information into Vista.
• Expediting Orders and Tracking Deliveries: Monitoring the status of open orders, tracking shipments, and communicating with vendors to ensure timely delivery, particularly for long lead-time items or to meet project schedules.
• Supplier Communication and Follow-up: Serving as a primary point of contact for suppliers, addressing questions, resolving routine issues such as shipping errors or defective goods, and facilitating warranty and return processes.
• Vendor Sourcing Support: Assisting in researching and identifying potential new suppliers and vendors for specific materials, equipment, or services.
• Record Keeping: Maintaining accurate and organized records of all purchase transactions, pricing, vendor information, and inventory data, often using procurement software or ERP systems.
• Invoice Resolution: Collaborating with the accounts payable department to reconcile invoices with purchase orders and receiving documentation, resolving discrepancies as needed.
• Documentation Management: Assisting with the preparation of submittals, owner's manuals (O&Ms), and other project documentation.
• Internal Collaboration: Working closely with project managers, engineers, site supervisors, and other internal departments to understand material needs, clarify specifications, and ensure alignment with project timelines and budgets. Support the estimating department with pricing material & equipment takeoffs.
• Data Entry and Analysis Support: Performing data entry and assisting in collecting and summarizing data on purchasing activities, costs, and trends for management reports.
• Adherence to Policies: Ensuring all purchasing activities comply with company policies, safety standards, and relevant legal regulations.
• General Administrative Support: Providing general office support as needed, such as filing, organizing meetings, or ordering office supplies.
• Assist with the preparation, issuance, and tracking of subcontract agreements using standard company templates and approved terms.
• Verify subcontractor scope, pricing, insurance, and required documentation prior to execution.
• Coordinate with project managers and the purchasing director to ensure subcontract agreements align with project budgets, schedules, and contractual requirements.
• Maintain organized electronic and hard-copy subcontract files, including executed agreements, compliance documents, and correspondence.
• Support the processing of subcontract modifications, change orders, and amendments as directed by the project team.
• Assist in reviewing subcontractor pricing proposals for mathematical accuracy and alignment with approved change directives.
• Track subcontract value changes and ensure updates are accurately reflected in Vista and supporting documentation.
• Coordinate execution of subcontract change documents and maintain revision control of all subcontract versions

Benefits

• As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.
• Equal Opportunity Employer/Veterans/Disabled

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees