Purchasing Agent

EMPIRE OFFICE INC•Raleigh, NC

4d•Remote

About The Position

Empire and Co. is seeking a Purchasing Agent to support our Residential and Hospitality Division in a remote capacity. This role is responsible for procuring furniture, accessories, and related materials to ensure projects are executed efficiently, cost-effectively, and in alignment with quality standards, budgets, and timelines. The Purchasing Agent works closely with Project Managers, Designers, warehouse teams, and vendor partners to manage the purchasing process from order placement through delivery, ensuring seamless coordination and operational excellence.

Requirements

Two or more years of purchasing, procurement, or supply chain experience, preferably within residential, hospitality, or home furnishings environments
Strong negotiation, vendor management, and relationship-building skills
Experience working with ERP systems, with Microsoft Dynamics 365 Business Central preferred
Proficiency in Microsoft Office Suite and purchasing software
Excellent organizational skills with strong attention to detail and problem-solving ability
Ability to manage multiple projects and deadlines in a fast-paced environment
Strong written and verbal communication skills

Nice To Haves

Bachelor’s degree in Business, Supply Chain Management, or a related field preferred

Responsibilities

Procurement Execution Prepare, review, and issue purchase orders in accordance with company policies and project schedules
Monitor order status, track shipments, and coordinate with vendors to ensure timely delivery
Proactively resolve delays, backorders, and supply issues to minimize project disruptions
Inventory Coordination Collaborate with Project Managers to align purchasing activities with project timelines
Assist in resolving discrepancies related to shipments, invoices, damages, and product quality
Support inventory accuracy and control initiatives to maintain operational efficiency
Budget Compliance Partner with Project Managers and Designers to ensure purchases align with approved project budgets
Track and monitor purchasing costs to support financial accuracy and reporting
Identify cost-saving opportunities while maintaining quality and design intent
Documentation and Systems Maintain accurate purchasing records within ERP systems such as Microsoft Dynamics 365 Business Central
Ensure compliance with procurement policies and procedures
Generate and maintain reports related to purchasing activity, vendor performance, and cost tracking
Vendor Management Identify, evaluate, and build relationships with suppliers of furniture, accessories, and décor
Negotiate pricing, lead times, and terms to ensure the best value and service
Maintain ongoing communication with vendors to ensure performance standards and delivery expectations are met