Purchasing Agent- Hybrid

Munson Healthcare•Traverse City, MI

18h•Hybrid

About The Position

A Day in the Life The Purchase Agent will be required to review purchase requisitions from departments or inventory locations and convert those requests into purchases with the suppliers or vendors. This position will be responsible for monitoring and tracking the status of the orders to ensure any exceptions or disputes are resolved as they arise. The ideal candidate is an analytical thinker, with strong computer skills who is detail oriented and has the ability to work independently with limited supervision. Embraces and supports the CQI philosophy. Reviews purchase requisitions and prepares purchase orders for goods and services in accordance with established policies. Exercises professional purchasing judgment, in accordance with applicable NMSA policy/procedure. Makes sure all pertinent information is complete and accurate, and filled / archived properly if required. Confers with customer/departments in determining commodity needs and delivery schedules on assigned items. Working with customer representatives, develops and analyzes specifications and determines the best source for purchasing assigned commodities, or ensures that purchases are made in accordance with existing applicable supplier contracts. Confers with other purchasing staff members as related to expeditious handling of purchasing requirements. Ensures that internal customer satisfaction and service are maintained. Monitors the internal customers’ receipt and acceptance of products and services, and resolves related problems. Expedites and follows through on orders and backorders as appropriate. Informs Sourcing team and/or Purchasing Manager of changing needs/demands of customers. Confers with the accounts payable department in solving problems pertaining to purchasing and accounting. Process payables for assigned companies and reconcile vendor statements (as required). Contacts sales representatives or suppliers for authorization to return goods. Prepares shipping memo notice to Accounting, file, and Receiving. Contacts sales representatives or suppliers regarding discrepancies on PO confirmations or on orders received: i.e., double shipments, damaged shipments, product substitution, pricing, etc. Must be able to recognize product interchangeability and encourage system wide standardization especially in category of spend the buyer is responsible for. (Researching and analyzing new or substitute products and/or methods as presented by suppliers, requested by user departments, will be generally referred to Product Sourcing team) Understands and applies processes of SCIS; works for most efficient use of department/hospital resources. Effectively manages designated POs by utilizing internal resources to ensure POs are received on-time or followed up on-time if they are past their expected due date. Establishes and maintains effective communications with suppliers and department heads or contacts. Performs other duties and responsibilities as assigned.

Requirements

Associates Degree in a Business related field with two (2) to five (5) years of previous purchasing experience or similar position/activity, with need for planning/coordination, etc. in a complex setting OR:
Bachelor Degree with one (1) to two (2) years similar experience required.
Good communication skills required, analytical skills, detail oriented, and be able to work with limited supervision.
Strong computer skills with the ability to demonstrate proficiency in Microsoft Office (creating Excel worksheets, using Access database, proficient with Word, etc.).

Nice To Haves

Experience in healthcare and automated SCIS systems desirable

Responsibilities

Reviews purchase requisitions and prepares purchase orders for goods and services in accordance with established policies.
Exercises professional purchasing judgment, in accordance with applicable NMSA policy/procedure.
Makes sure all pertinent information is complete and accurate, and filled / archived properly if required.
Confers with customer/departments in determining commodity needs and delivery schedules on assigned items.
Working with customer representatives, develops and analyzes specifications and determines the best source for purchasing assigned commodities, or ensures that purchases are made in accordance with existing applicable supplier contracts.
Confers with other purchasing staff members as related to expeditious handling of purchasing requirements.
Ensures that internal customer satisfaction and service are maintained.
Monitors the internal customers’ receipt and acceptance of products and services, and resolves related problems.
Expedites and follows through on orders and backorders as appropriate.
Informs Sourcing team and/or Purchasing Manager of changing needs/demands of customers.
Confers with the accounts payable department in solving problems pertaining to purchasing and accounting.
Process payables for assigned companies and reconcile vendor statements (as required).
Contacts sales representatives or suppliers for authorization to return goods.
Prepares shipping memo notice to Accounting, file, and Receiving.
Contacts sales representatives or suppliers regarding discrepancies on PO confirmations or on orders received: i.e., double shipments, damaged shipments, product substitution, pricing, etc.
Must be able to recognize product interchangeability and encourage system wide standardization especially in category of spend the buyer is responsible for.
Understands and applies processes of SCIS; works for most efficient use of department/hospital resources.
Effectively manages designated POs by utilizing internal resources to ensure POs are received on-time or followed up on-time if they are past their expected due date.
Establishes and maintains effective communications with suppliers and department heads or contacts.
Performs other duties and responsibilities as assigned.