Purchasing Agent II

SOUTHCOAST WELDING • Chula Vista, CA

119d

About The Position

The Purchasing Agent II will be responsible for the end to end process of raising authorized purchase orders to fulfil the buying requirements of the Company. Purchasing Agent II will also be responsible of day to day requirements of IDR submittals. Purchasing Agent II is responsible of overseeing shipping and receiving department and work in conjunction with shipping and receiving coordinator.

Requirements

• Must have U.S. High School Diploma or GED Diploma.
• Must have a minimum of 2-3 years of Purchasing experience.
• Must be able to speak and understand fluent English.

Responsibilities

• Prepares purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department.
• Interacting with Computers using computers and computer systems including hardware and software.
• Review requisition orders in order to verify accuracy, terminology, and specifications.
• Prepare, maintain and review purchasing files, reports and price lists.
• Compare price, specifications and delivery dates in order to determine the best bid among potential suppliers.
• Performing Administrative Activities, performing day to day administrative tasks such as maintaining information files and processing paperwork.
• Respond to customer and supplier inquiries about order status, changes or cancellations.
• Developing constructive and cooperative working relationships with both internal colleagues and external suppliers, and maintaining them over time.
• Identify and relay any issues and(or) updates with orders, administrative paperwork, suppliers to Purchasing Manager and Purchasing Team.
• Finds and researches new suppliers/vendors.
• Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends.
• Review drawings and work specifications to dissect the material list and essential information to relay it to subcontractors.
• Review and analyze any Purchase Order discrepancies.
• Review and analyze any invoice discrepancies with the help of accounts payable.
• Expedite orders as necessary to meet time-sensitive deadlines.
• Review IDR’s and proof-read for accuracy.
• Create spreadsheets and data logs to keep track of IDR’s and answers.
• Create and update weekly material logs for SCW&M 009-001 requirement.
• Create and update custom spreadsheets upon request from SCW&M Vice President and(or) Purchasing Supervisor.
• Oversee shipping and receiving and handle administrative duties. (Shipping and receiving log, packing slips, follow-up on open orders and returns.)
• Must adhere to a promote ALL company safety policies and promote a clean and safe work environment.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees