PURCHASING AGENT II - 64084268

State of Florida • Alachua, FL

4d • $44,000 - $49,000 • Onsite

About The Position

Performs purchasing services using Ariba on Demand (AOD) system to process requisitions. Ensures appropriate coding, justifications, and other necessary information is included. Create E-Quotes in AOD system when required.
Creates requisitions in AOD when required to purchase supplies and equipment in accordance with appliable statutes, rules, regulations, and directives of the Department of Health. Corresponds with vendors on incomplete or incorrect orders. Also ensures that appropriate coding, justifications, and other necessary information is included. Acts as backup to receive items in AOD.
Maintains master list of where copiers are located, make, model, serial number, etc. and keeps list up to date as copiers are bought, leased, or surpluses. Maintains master list of staff that have a cell phone, cell phone number, plan type, etc. and updates list as staff are hired or leave. Maintains maintenance agreements on copiers, and the postage machine as directed.
Creates internal property tags for purchases for items requiring internal property tag. All tagged items are required to be entered in AMS and WASP.  Responsible for obtaining and retaining copies of all IRR's, Direct Orders, P-Card purchases, requisitions, invoices, packing slips, which exceed $5000 for equipment and furnishes two copies to designated property staff member for input into Asset Management System (AMS) and for County property manager.
Provide training for office staff in completing requisitions and performing other various functions within the AOD system including viewing history, receiving, etc. as it relates to procurement activities.
Monitors all requisitions submitted to ensure compliance with all purchasing policies and procedures. Processes single source purchases ensuring form PUR7778 is completed. Processes purchase orders for memberships ensuring entity is on approved membership list. Ensures all policies and procedures are followed for any competitive solicitations. Uses State and Alternate contracts when available for purchases. Process advance payment purchase orders ensuring required documentation is attached to requisition. Performs purchasing of promotional and educational items ensuring required documentation is attached from the requestor. Use PRIDE or RESPECT when possible as a vendor for purchases. Purchases incentive items when requested ensuring required documentation is attached. Purchases vehicles when needed and ensures all required documentation is attached to requisition. 
Uses the punchout catalog if available. Provides help to staff to troubleshoot problems with the AOD system.
Performs all other duties as required.

Requirements

• Knowledge of basic math
• Knowledge of Microsoft Office (Word, Excel, etc.)
• Expereience with basic math
• expereience with Microsoft Office (Word, Excel, etc.)

Nice To Haves

• Expereience with AOD system
• expereience with Asst Management System (AMS)
• expereience with FLAIR.

Responsibilities

• Performs purchasing services using Ariba on Demand (AOD) system to process requisitions.
• Creates requisitions in AOD when required to purchase supplies and equipment.
• Maintains master list of where copiers are located, make, model, serial number, etc.
• Maintains master list of staff that have a cell phone, cell phone number, plan type, etc.
• Creates internal property tags for purchases for items requiring internal property tag.
• Provide training for office staff in completing requisitions and performing other various functions within the AOD system.
• Monitors all requisitions submitted to ensure compliance with all purchasing policies and procedures.
• Uses the punchout catalog if available.
• Provides help to staff to troubleshoot problems with the AOD system.
• Performs all other duties as required.

Benefits

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions
• Flexible Spending Accounts;
• Tuition waivers;

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed