Purchasing Admin

NOVO•DuBois, PA

About The Position

Get to know us: NOVO Health Services offers linen management solutions to the healthcare industry. NOVO Health keenly focuses on safety and infection control and provides its partner hospitals with a value-driven linen management control system that measures and monitors linen utilization by department to eliminate excess internal costs. NOVO's wide range of service programs offer a variety of options to provide a seamless, single source distribution system. NOVO's regional healthcare linen facilities are HLAC accredited and operate with state-of-the-art processing equipment and processes. The Part-Time Purchasing Clerk supports the purchasing department by assisting with procurement activities, maintaining accurate records, and ensuring timely ordering of materials and supplies. This role requires strong organizational skills, attention to detail, and the ability to communicate effectively with internal teams and external suppliers. Work schedule 8:00am - 12:00pm. (hours to be determined based on business needs)

Requirements

High school diploma or equivalent required; associate degree preferred
Previous experience in purchasing, procurement, inventory control, or administrative support preferred
Strong proficiency in Microsoft Excel (required), including formulas, pivot tables, and data analysis
Excellent organizational skills and attention to detail
Strong written and verbal communication skills
Ability to manage multiple tasks and meet deadlines
Problem-solving skills and ability to follow through on open issues
Comfortable working collaboratively with plant personnel
Accuracy and attention to detail
Strong follow-up and tracking skills
Effective cross-department communication
Time management and prioritization
Professionalism and reliability

Nice To Haves

associate degree preferred
Previous experience in purchasing, procurement, inventory control, or administrative support preferred

Responsibilities

Place purchase orders accurately and in a timely manner
Track and monitor open purchase orders to ensure on-time delivery
Follow up with vendors regarding order status, shipping updates, and discrepancies
Work closely with plant teams to communicate back orders, delays, and updated delivery timelines
Maintain accurate purchasing records and documentation
Work closely with AP for any invoice discrepancies
Update and manage purchasing data using Microsoft Excel spreadsheets and internal systems
Generate weekly reporting for the designated plants
Identify opportunities to improve purchasing processes and efficiency
Perform other related administrative and procurement duties as assigned