Purchaser VI - Services Procurement

TX-HHSC-DSHS-DFPS•Austin, TX

2d•Hybrid

About The Position

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage. Performs highly advanced (senior level) purchasing and procurement work involving planning, organizing, coordinating, and preparing specifications for the purchase of services. Plans, organizes, coordinates and prepares, or oversees the development of specifications and procurement documents. Maintains, or oversees the maintenance of, detailed records of items purchased, received, prepared, and issued. May train others. Works under minimal supervision with extensive latitude for the use of initiative and independent judgment following HHSC and PCS policies and procedures, and laws governing state purchasing. This position is required to come into the office at least three days per work week. Telework availability is subject to agency policy and procedure.

Requirements

Expert knowledge of state and federal laws and regulations governing state purchasing
Expert knowledge of purchasing and procurement methods and procedures
Expert knowledge of state of Texas procurement principles and practices, assigned commodities and products on the open market, and supply sources
Skill in the use of computer and applicable software
Skill in problem solving, including asking appropriate questions and identifying resources to obtain necessary information
Skill in attention to detail
Skill in organizing documentation
Skill in providing excellent customer service
Ability to logically assemble and evaluate information
Ability to maintain a system of required record keeping
Ability to communicate clearly, both verbally and in writing
Ability to schedule, prioritize, monitor and complete multiple assignments timely
Ability to work effectively independently and as part of a team
Ability to act in a sound, logical, proactive and appropriate manner based on well thought out analysis of situations or problems.
A minimum of four (4) years of purchasing, procurement, or contract management experience.
Two (2) years progressive experience in procurement methods such as Request for Proposals (RFP), Request for Qualifications (RFQ) or Invitation for Bids (IFB).

Nice To Haves

State procurement experience preferred.
Certified Texas Contract Developer (CTCD) certification preferred.

Responsibilities

Reviews assigned requisitions for completeness and compliance with applicable requirements prior to processing; works with program customers to clarify and understand requirements and statements of work (SOW) relating to procurements. May assist program customers with researching vendors to perform needed services and aids requesters in drafting competitive specifications for services. Uses critical thinking to determine the most appropriate procurement method.
Prepares or oversees the preparation competitive solicitations ensuring they are solicited and awarded in accordance with state and federal laws to include compliance with Comptroller of Public Accounts requirements and guidance when applicable, Contract Advisory Team requirements, and HHSC policies and procedures. Identifies provider resources, evaluates information supplied by bidders, and tabulates bids and orders to determine lowest and most qualified bids or bids that provide best value. Recommends and makes contract awards and suggests additional content for contracts when appropriate.
Processes assigned requisitions to purchase orders (POs) and/or creates tracking contracts in HHS’s Centralized Accounting and Payroll/Personnel System (CAPPS) Financials in accordance with established timelines. Reviews, releases to vendor, and tracks purchase orders (POs) based on requesters’ needs.
Prepares, reviews, and verifies accuracy of procurement documentation against a checklist. Maintains all required procurement documentation and prepares files for upload into System of Contract Operation and Reporting (SCOR) in a timely manner. Uses automated procurement systems.
Works with management, requesters, subject matter experts, stakeholders, agency staff, and other purchasing staff to identify and manage purchasing related issues. Responds to phone and e-mail inquiries from requesters and other staff regarding the status of requisitions, POs and the delivery of services. Monitors legal and regulatory requirements pertaining to purchasing.
Prepares and/or reviews CAPPS Reports; monitors and documents vendor performance as required; and provides required reporting (e.g., WorkQuest exception reporting).
Performs other duties as assigned, such as participating in procurement related events, training, or providing support for the agency’s disaster response and recovery obligations or Business Continuity Plan activation.