Purchaser V - IT Procurement

Texas Health & Human Services Commission•Austin, TX

56d

About The Position

Procurement & Contracting Services is looking to hire an IT Purchaser V. Performs advanced (senior-level) purchasing and procurement work involving planning, organizing, researching, coordinating, and preparing specifications for the purchase of Information Technology (IT) commodities and services. Plans, organizes, coordinates, and prepares, or oversees the development of, specifications and procurement documents. Negotiates contract specifications. Prepares procurement documents and maintains, or oversees the maintenance of, detailed records of items purchased, received, prepared, and issued. Be proactive and anticipate needs, analyze data, and solve procurement issues before they become problems and require management's intervention. Works within a fluid and ever-changing operating environment. Confers with program staff and vendors regarding procurement matters and uses independent judgment to advise internal and external customers. Interact and coordinate with customers to define specific procurement specifications and develop the appropriate business solutions.

Requirements

Expert knowledge of state and federal laws and regulations governing state purchasing.
Expert knowledge of IT purchasing and procurement methods and procedures.
Expert knowledge of the state of Texas procurement principles and practices, assigned IT commodity items, and supply sources.
Expertise in the use of computers and relevant software.
Expert skill in problem solving, including asking appropriate questions and identifying resources to obtain necessary information.
Demonstrated ability to logically assemble and evaluate information.
Demonstrated ability to maintain a system of required record keeping.
Demonstrated ability to communicate clearly, both verbally and in writing.
Demonstrated ability to schedule, prioritize, monitor, and complete multiple assignments in a timely manner.
Demonstrated ability to work effectively independently and as part of a team.
Demonstrated ability to act in a sound, logical, proactive, and appropriate manner based on well-thought-out analysis of situations or problems.
Must be detail-oriented.
Must be able to work in a fast-paced work environment with competing priorities.
Must provide customer service excellence.
Experience Required: A minimum of three years of experience for a Texas state agency in purchasing, procurement, or contract management.
Education Required: A bachelor's degree from an accredited college or university with a major in business, public administration, finance, or a related field. Experience may be substituted for the education requirement on a year-for-year basis.

Nice To Haves

Experience in IT procurement is preferred.

Responsibilities

Oversees or initiates the purchase of IT goods and services of a highly technical nature using the most applicable and cost-effective purchasing methods based on laws, rules, policies and established guidelines
Develops and oversees the development of solicitations, bid evaluation instruments and other related documents
Identifies provider resources, evaluates information supplied by bidders, and negotiates contract specifications
Processes requisitions in an automated environment and reviews requisitions for completeness and compliance with applicable requirements prior to processing invitations for bid, requests for quotes, and other solicitations
Processes assigned requisitions
Research vendors for products and services
Prepares, reviews, releases and tracks purchase orders (POs) based on requester needs
Uses automated procurement systems
Reviews operational spreadsheets and processes assigned requisitions
Monitors legal and regulatory requirements pertaining to purchasing
Maintains all required documentation supporting transactions.
Identifies purchasing-related issues and works with management, requesters, subject matter experts, stakeholders, agency staff, and other purchasing staff to manage issues
Provides assistance to requesters in drafting competitive specifications for commodities and services
Responds to phone and e-mail inquiries from requesters and other staff regarding the status of requisitions, POs, and the delivery of IT goods or services
Provides customer service excellence in alignment with the PCS Customer Service Principles. Actively demonstrates the eight core pillars of customer service: be responsive; set clear and realistic expectations; be transparent; be courteous; be consistent; be resourceful; embrace complaints; and be intentional about continuous improvement.
Prepares or oversees the preparation and distribution of competitive solicitations to vendors
Recommends and makes contract awards and suggests additional content for contracts when appropriate.
Performs other duties as assigned, such as participating in or providing support for the agency's disaster response and recovery obligations or Business Continuity Plan activation.

Benefits

Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

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