Purchaser V - Contracts and Procurement - Huntsville (023008)

Texas Department of Criminal Justice • Huntsville, TX

1d

About The Position

Performs advanced purchasing and procurement work. Work involves planning, organizing, coordinating, and preparing bid specifications for purchasing commodities and services; preparing procurement documents; and overseeing the maintenance of detailed records of items purchased, received, prepared, and issued. Works under minimal supervision with considerable latitude for the use of initiative and independent judgment.

Requirements

• Bachelor's degree from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE). Major course work in Accounting, Business Administration, Public Administration, or a related field preferred. Each year of experience as described below in excess of the required four years may be substituted for thirty semester hours from an accredited college or university on a year-for-year basis.
• Four years full-time, wage-earning purchasing, contracting, contract monitoring, contract management, contract negotiating, financial auditing, or technical program support experience.
• Must have or be able to obtain a Certified Texas Contract Developer (CTCD) certificate within twelve (12) months of employment date.
• Must maintain valid certification(s) for continued employment in position.
• Selected applicants without required certification(s) must sign a Credential Contingency Agreement that will remain in effect only until the initially established expiration date. Failure to comply with this contingency statement will result in separation from employment.
• Knowledge of purchasing methods and procedures, purchasing sources, prices, market factors, product characteristics, and general and technical specifications.
• Knowledge of applicable state and federal laws, rules, regulations, and statutes related to purchasing.
• Knowledge of automated purchasing information management systems.
• Skill to communicate ideas and instructions clearly and concisely.
• Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
• Skill to interpret and apply rules, regulations, policies, and procedures.
• Skill in administrative problem-solving techniques.
• Skill in the use of computers and related equipment in a stand-alone or local area network environment.
• Skill to review technical data and prepare technical reports.
• Skill to analyze bids and determine best value.
• Skill to research, compile, organize, and present statistical information.
• Skill to prepare and maintain accurate records, files, and reports.
• Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.

Nice To Haves

• Experience in State of Texas contracting and purchasing preferred.
• Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.

Responsibilities

• Purchases goods and services of a highly technical and advanced nature within assigned commodity classifications.
• Reviews specifications for completeness and compliance with applicable requirements, working with agency representatives and vendors to secure full descriptions to be used as a basis for bids on commodities with assigned classification; coordinates, reviews, and distributes formal and informal bid solicitations to include Invitation for Bids (IFB), Request for Offers (RFO), and Request for Proposals (RFP); prepares and reviews bid tabulations; analyzes bids to determine best value; and makes recommendations and annual contract awards.
• Corresponds with other agency representatives and vendors regarding purchase requirements, delivery, and quality of merchandise; monitors legal and regulatory requirements pertaining to purchasing; assists in developing standard specifications; assists in preparing and revising specifications; assists in the development of purchasing procedures; and provides technical assistance and interpretation of purchasing policies and procedures to agency staff.
• Assists in overseeing purchasing staff in acquisition functions to include planning, pre-scheduling, and approving specifications and the preparation and distribution of bid solicitations and bid tabulations; and reviews the preparation of purchase orders and the establishment and administration of annual contracts.
• Organizes, assigns, and reviews the work of others; and provides training in the program area.
• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level