TWDB - 26-66: Purchaser (Purchaser III)

Texas Water Development Board (TWDB)•Austin, TX

11d•$4,375 - $4,750

About The Position

Performs complex (journey-level) purchasing and procurement work. Work involves planning, organizing, coordinating, and preparing specifications for purchasing commodities and services. Prepares procurement documents, and maintains detailed records of items purchased, received, prepared, and issued. May train others. Work is performed under general supervision, with moderate latitude for the use of initiative and independent judgment. Reports to the Director of the Procurement and Contract Services Division.

Requirements

Graduation from an accredited four-year college or university with a bachelor's degree.
Two years of relevant work experience in the purchasing and procurement of goods and services.
Certified Texas Contract Developer (CTCD) OR ability to obtain certification within four months of hire date.
Relevant education and experience can be substituted for each other on a year-for-year basis.
Knowledge of local, state, and federal laws and regulations relevant to the Procurement and Contract Services Division.
Knowledge of the principles and practices of public administration.
Knowledge of purchasing and procurement methods and procedures.
Knowledge of state procurement principles and practices.
Knowledge of assigned commodities and products on the open market.
Knowledge of supply sources.
Knowledge of the principles of business administration.
Knowledge of accounting.
Knowledge of the use of CAPPS Financials and HR as it relates to purchasing.
Skills in using Microsoft Office programs such as Word, Excel, Teams, and Access.
Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.
Skills in problem solving.
Ability to maintain the security or integrity of critical infrastructure within Texas.
Ability to meet agency in-office requirements.
Ability to perform arithmetical computations.
Ability to evaluate program goals.
Ability to evaluate bids.
Ability to develop methods and procedures for locating supply sources.
Ability to maintain a system of record keeping.
Ability to maintain effective working relationships with co-workers, vendors, and suppliers.
Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.
Ability to make mature, objective decisions and identify areas of potential problems.
Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.
Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision.
Ability to perform assigned duties and improve work habits and/or output.
Ability to complete assigned work, on time, neatly and with infrequent errors.
Ability to interpret policies, procedures, and regulations.
Ability to provide prompt, courteous and accurate assistance, and clear and concise communication to internal and external stakeholders both verbally and in writing.
Ability to work and cooperate with others in a team environment.
Ability to manage multiple tasks.
Ability to stand/sit/move to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs.
Ability and willingness to travel 5% of the time, primarily within the State of Texas.
Ability to operate a vehicle (state or personal) for state business and maintain a driver’s license and driving record that complies with state and agency requirements.
Ability to work shifts that may exceed eight hours, including early mornings, nights, and weekends.
Ability to train others.

Nice To Haves

Certification as Certified Texas Contract Developer (CTCD).
Experience developing and coordinating solicitations including requests for proposals, requests for qualifications, requests for information, requests for offers, statements of work, etc.
Experience in processing purchase orders and other purchase documents into a state and/or agency purchasing system.
Experience with Centralized Accounting and Payroll/Personnel System (CAPPS) HR and Financials.
Experience with the Historically Underutilized Business (HUB) program.
Experience in accounting, bookkeeping, reconciliations, budgeting, data analysis, and/or preparing financial statements.

Responsibilities

Prepares requisitions for merchandise, supplies, equipment, and services by using, interpreting, and monitoring guidelines, rules, policies, and laws.
Develops and prepares solicitation documents and bid specifications.
Coordinates, prepares, and distributes various types of bid opportunities to vendors.
Prepares, oversees, reviews, tracks, and expedites purchase orders.
Oversees the procurement database.
Coordinates the monitoring and tracking of vendor performance.
Coordinates and processes annual contracts and purchase orders.
Ensures the Historically Underutilized Business (HUB) program is utilized to award contracts to eligible HUB businesses to meet the statewide HUB goals in the applicable procurement categories.
Plans, prepares, and participates in statewide economic opportunity forums in conjunction with the agency's HUB coordinator and other purchasing staff.
Prepares the delivery of required statutory reports.
Audits invoices and checks for accuracy, receipt of material, and compliance with purchase orders.
Supports the development of purchasing program guidelines, procedures, policies, rules, or regulations.
Supports the establishment of purchasing goals and objectives.
Coordinates the development of and provides technical assistance training to purchasing staff, other agency staff, and vendors regarding state and agency purchasing regulations, procurement practices and policies.
Monitors legal and regulatory requirements pertaining to purchasing.
Monitors trends and cost analysis activities.
Resolves dispute resolutions and protests.
May initiate and approve emergency purchases.
Maintains confidential and sensitive information.
Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency’s records retention procedures and schedule.
Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses.
May be required to operate a state or personal vehicle for business purposes.
Performs other duties as assigned.