Purchase Order Administrator, Accounting

About the position

Apex is seeking a Purchase Order Administrator to join our accounting team. This position is responsible for reviewing purchase requisitions for accuracy, issuing purchase orders in compliance with the company contracting policy and monitoring open purchase orders in a decentralized purchasing environment. The ideal candidate will need to be responsible, dependable, and professional, demonstrating a positive attitude, strong attention to detail, and excellent customer service skills. This position offers a hybrid work model, requiring the individual to come into the office at least 2 to 3 times per week, combining remote work flexibility with scheduled in-office presence and collaboration.

Responsibilities

• Review requisition coding, including GL account, cost center and project. Ensure the requisition has adequate supporting documentation.
• Generate purchase orders in the procure to pay software in compliance with the contracting policy. Forward purchase orders to the appropriate internal parties for conveyance to vendors.
• Routine review of open purchase orders for accrual and communication with requesters and vendors on the status of purchase orders.
• Keeping organized and accurate records of purchase requisitions and purchase orders.
• Written and verbal communication with vendors and internal stakeholders to resolve any purchasing issues or request clarification on purchase requisitions and orders.
• Adhere to company policies and accounting standards.
• Other duties as assigned.

Requirements

• Associate’s degree required, ideally in Accounting, Finance, or related degree.
• Minimum of 3 years of experience in accounting, with a focus on purchasing, preferably within the renewable energy industry.
• Attention to detail and accuracy.
• Advanced Microsoft Excel skills.
• Experience with SmartSheet is a plus.
• Excellent communications skills.
• Understanding of accounting principles.
• Strong organizational, time management and problem-solving skills.
• Experience in project accounting is a plus.
• Ability to work independently as well as part of a team.
• Cross functional collaboration.
• Willing to work from our headquarters in Charlottesville, VA.

Benefits

• Comprehensive high-deductible health plans.
• Dental and vision insurance plans.
• Short-term and long-term disability.
• Group life insurance.
• 401(k) corporate matching.
• Flexible spending arrangements.
• Company paid parking and cell phone.
• Fitness and wellness corporate discounts.
• Responsible Paid Time Off plus standard company holidays.