Purchase Director, Fleet and Parts

New York City, NY • New York City, NY

77d

About The Position

DCAS's mission is to make city government work for all New Yorkers. From managing New York City's most iconic courthouses and municipal buildings to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York. Our commitment to equity, effectiveness, and sustainability guides our work, providing City agencies with the critical resources and support needed to succeed, including: * Recruiting, hiring, and training City employees. * Managing 55 public buildings. * Acquiring, selling, and leasing City property. * Purchasing over $1 billion in goods and services for City agencies. * Overseeing the greenest municipal vehicle fleet in the country. * Leading the City's efforts to reduce carbon emissions from government operations. When you work at DCAS, you're not just working for one agency but in service of them all. It's an opportunity to provide impactful support and quality customer service and help protect the future of New York City for generations to come. Visit our website at NYC.GOV/DCAS to learn more about the work we do. The Office of Citywide Procurement (OCP) develops, awards, and administers approximately 1,100 requirement contracts for goods and services on behalf of all City agencies, departments, boards, and authorities leveraging the City's buying power and maximizing efficiencies by reducing duplicative work. Procures, on average, nearly $1.5 billion in goods and services for City agencies annually. The Fleet and Parts unit manage an extensive portfolio of contracts that provide Fleet goods and services for all mayoral agencies. This unit solicits, awards, and manages crucial contracts, including those for the New York City Department of Sanitation (collection trucks), the New York City Fire Department (fire apparatuses), the New York City Police Department's Fleet Vehicles, and other essential city vehicles. Additionally, the unit oversees all contracts related to the citywide electrification program, from electric vehicles to charging equipment.

Requirements

• A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields.
• A combination of education and/or experience equivalent to the above, with the requirement of eighteen months of administrative, managerial, executive or supervisory experience.
• Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described above.

Responsibilities

• Manage procurement professionals responsible for contract execution, bid evaluation and negotiation, and tracking of all procurements.
• Oversee the full lifecycle of purchases, agreements, and contracts from inception through completion, ensuring compliance with City policies, fleet initiatives, and sustainability mandates.
• Support agencies with ordering, delivery coordination, and management of change orders and liquidated damages for automotive and heavy-duty contracts.
• Serve as liaison between agency business clients and vendors to ensure timely, cost-effective, and high-quality service delivery.
• Define roles and responsibilities within the unit to strengthen vendor management practices.
• Maintain vendor relationships to monitor order status, performance, and value metrics.
• Lead special projects and initiatives as assigned.
• Review and prepare solicitations, proposals, and related procurement documents.
• Conduct pre-bid conferences, respond to vendor inquiries, and provide technical guidance throughout the procurement process.
• Approve oversight documents, including pre-solicitation reports, award recommendations, and renewal requests, within delegated authority limits.
• Prepare and coordinate memoranda and documentation for the Comptroller's Office to accompany contract registration packages.
• Track and respond to requests for information for contracts pending registration.
• Coordinate Citywide LL63 Plan responses and MOCS Turnaround Documents (TADs) for services, preferred sources, and M/WBE prime contracts.
• Monitor solicitation goals in collaboration with the MWBE Coordinator.
• Coordinate agendas and participate in weekly meetings with the Mayor's Office of Contract Services (MOCS) and the Office of General Counsel (OGC).
• Perform qualitative and cost analyses to identify procurement issues and recommend corrective actions to senior management.
• Develop and implement strategies to improve cost efficiency, user satisfaction, and responsiveness to agency needs.
• Direct and oversee staff training and professional development initiatives.
• Participate in management meetings and provide regular performance and compliance reports.
• Serve as liaison to MOCS, the Office of Management and Budget (OMB), the Mayor's Office of Operations, and the Comptroller's Office on all procurement and contract matters.
• Provide guidance to Fleet LOS on best practices to enhance safety, promote electrification, and ensure environmental compliance.

Benefits

• Public Service Loan Forgiveness eligibility.
• Potential for federal loan forgiveness programs and state repayment assistance programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Justice, Public Order, and Safety Activities
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees