Purchase Associate

SUNY Upstate Medical University • Syracuse, NY

104d

About The Position

Responsible for purchasing various commodities and services, including but not limited to, capital equipment, software, vehicles, furniture, lab supplies, printing services, laboratory animals, general supplies, and services provided by independent contractors. This individual, if they have not already, will be given the opportunity to gain a critical understanding of New York State and State University of New York procurement policies and regulations and apply that knowledge to their day-to-day responsibilities. The Purchase Associate must have the capabilities to review higher dollar level transactions to determine whether competitive bidding is required. The Purchase Associate will need to work with end-users to develop comprehensive specifications for goods and services. The Purchase Associate should be able to evaluate market forces, industry standards, and have keen research capabilities to develop specifications. The incumbent will be responsible for issuing invitation to Bids and/or request for Proposals and coordinate the drafting and execution of the resulting purchase order or contract terms and conditions. Examples of good services that may require bidding include sophisticated equipment for academic and research purposes, HVAC supplies, water filtration and chemical supplies, and landscaping and other maintenance services. Additionally, this position will require an individual to prepare and process maintenance and service agreements, including being able to review terms and conditions associated with those agreements. The Purchase Associate will need to support Minority- and Woman-Owned Business Enterprise goals for the Campus. In addition, the Purchase Associate may be responsible for assisting with the Campus' procurement card program, and will work with end users to educate their departments on the procurement processes. The Purchase Associate will need to troubleshoot with Receiving, Accounts Payable, or any other department as issues arise.

Requirements

• Bachelor's degree in related field and two (2) years of relevant business experience, OR
• Associates Degree in related field and four (4) years of relevant business experience.
• Excellent written/oral communication and interpersonal skills.

Nice To Haves

• New York State procurement experience preferred.
• Word processing/spreadsheet skills are a plus.

Responsibilities

• Purchase various commodities and services including capital equipment, software, vehicles, furniture, lab supplies, and more.
• Gain understanding of New York State and State University of New York procurement policies and regulations.
• Review higher dollar level transactions to determine if competitive bidding is required.
• Work with end-users to develop comprehensive specifications for goods and services.
• Evaluate market forces and industry standards to develop specifications.
• Issue invitations to bids and/or requests for proposals.
• Coordinate drafting and execution of purchase orders or contract terms and conditions.
• Prepare and process maintenance and service agreements.
• Support Minority- and Woman-Owned Business Enterprise goals.
• Assist with the Campus' procurement card program.
• Educate departments on procurement processes.
• Troubleshoot issues with Receiving, Accounts Payable, or other departments.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Hospitals
• Education Level: Bachelor's degree