Purchase Associate

State of New York • Albany, NY

34d • $65,000 - $75,000 • Onsite

About The Position

The State University of New York System Administration, located in Albany, New York, is seeking a Purchase Associate to oversee the purchasing function for System Administration and University-wide programs to ensure that purchasing is conducted in accordance with appropriate laws, rules and regulations, and policies and procedures.

Requirements

• Bachelor's degree or equivalent work experience
• Experience utilizing computer software programs such as Excel and Word to analyze financial data and prepare financial reports is required.
• Ability to work on multiple tasks simultaneously.
• Have a strong ability to work with others in securing their procurement needs.
• Ability to read and interpret how to use guides and basic contract language.
• Ability to work out solutions with co-workers on issues affecting multiple departments.
• Minimal supervision required in the execution of daily activities.

Nice To Haves

• Prior experience in the procurement area
• Experience with SUNY, higher education, or NYS Agency

Responsibilities

• Work on a daily basis within both the SUNY Financial Management System and the e-Procurement system, identifying issues and recommending solutions.
• Use appropriate computer software programs including spreadsheets and Oracle BI to assist in this analysis.
• Accomplish the goals of the University by purchasing according to established guidelines, using preferred and minority sources and existing State contracts whenever possible.
• Responsible for overseeing the processing of purchase orders for System Administration and University-wide Programs.
• Review department purchase requisitions for completeness of required information, legality, available funding, and proper coding.
• Review specifications and requirements with departments, sealed bids, price quotations, arranging in-house evaluations of bids, and recommending contract awards.
• Interact with Comptroller's Office (OSC), Office of General Services (OGS), System Administration Finance, and Business Office and the SUNY Purchasing Association on University-wide programs involving purchasing.
• Interact with vendors, Accounts Payable, Accounts Receiving, and end-user departments when necessary to resolve problems.
• Serve as Co-lead in the Jaggaer e-Procurement system.
• Maintain the e-procurement training manual and oversee training of end users in departments at System Administration.

Benefits

• NYS health insurance, free dental and vision coverage, competitive retirement options, tuition assistance, parental leave at full pay, and generous vacation, sick, and holiday time.
• Generous amount of time off: 13 days of paid holidays per year; 15 days of vacation and 15 days of sick time accrued for the first year of employment. Then increases thereafter.
• Retirement: The choice between a fully funded pension plan and a self-driven defined contribution plan, along with two supplemental plans to increase your ability to save for retirement.
• Health Insurance: Several health insurance options at an affordable cost that provide full coverage without mandatory deductibles.
• Time Off: Paid time off with separate vacation and sick leave accruals up to 21 days a year for each category.
• Additional paid leave policy options for childbirth, adoption, elder care, and other family care situations.
• Flexible Working Arrangements: Flexible working arrangements, including hybrid schedules, are available depending on position.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Executive, Legislative, and Other General Government Support
• Number of Employees: 251-500 employees