Publicity Assistant

Warner Bros. Discovery•Burbank, CA

About The Position

Welcome to Warner Bros. Discovery… the stuff dreams are made of. Who We Are… When we say, “the stuff dreams are made of,” we’re not just referring to the world of wizards, dragons and superheroes, or even to the wonders of Planet Earth. Behind WBD’s vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what’s next… From brilliant creatives, to technology trailblazers, across the globe, WBD offers career defining opportunities, thoughtfully curated benefits, and the tools to explore and grow into your best selves. Here you are supported, here you are celebrated, here you can thrive. Your New Role… The Publicity Assistant provides administrative and creative support to various Publicity Executives on all aspects of publicity related to television series produced by the divisions of the Warner Bros. Television Group.

Requirements

Minimum of 1-3 years of administrative support experience at a studio, network or agency (public relations, talent/literary, etc.) required
College degree or equivalent work experience required.
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and Internet required.
Must understand social media and participate on leading platforms
Must have passion for and general understanding of entertainment industry
Excellent verbal and written communications skills required.
Must possess exemplary organizational skills and ability to prioritize tasks.
Must possess excellent listening and interpersonal skills.
Must be able to interface with all levels of personnel, including senior management, talent, and producers.
Must have ability to create and maintain databases and other resources.
Must be a team player.
Must be able to work in an extremely fast-paced environment, maintaining cheerful disposition in face of adversity
Must be able to handle multiple tasks simultaneously
Must have excellent follow-through skills
Should be receptive to constructive feedback and be able to maintain professionalism under pressure
Must be able to manage heavy workload and successfully see projects/tasks through to completion
Must be able to work under minimal supervision
Must be detail-oriented and maintain confidentiality
Must be able to work under strict time constraints
Must be able to resolve conflicts within the scope of responsibility
Must be able to work overtime, as required.

Nice To Haves

Prior internships in the entertainment or public relations/communications field preferred

Responsibilities

Assists executives in extremely busy TV studio publicity department. Answers phones, manages calendars, coordinates and sets up conference calls, processes and submits expense reports, general filing.
Coordinates and books travel for talent, including airfare, transportation, hotel, and per diem.
Works closely with operations to traffic publicity invoices and ensure payments.
Performs other administrative duties as assigned.
Works with publicists to monitor daily media by conducting news searches of assigned series to find all coverage, including major features, breaking news, casting news, highlights, roundup stories, reviews, recaps, etc.
As needed, helps other departmental assistants with reading of daily, weekly, and monthly publications for news clipping, and assists with distribution of internal entertainment and/or industry news summaries.
Supports publicists with coordinating certain logistical and planning aspects of publicity events.
Fulfills clip requests from media outlets in a timely manner as directed by publicists.
Completes and tracks publicity clearance and/or licensing agreements for the various clips and outlets.
Works closely with supervisor(s) in conjunction with legal on special licensing requests.
Other job-related duties or projects as assigned.