Public Works Operations and Facilities Manager

City of Emeryville, CA•Emeryville, CA

58d

About The Position

This recruitment is open and continuous and may close at any time. Applicants are encouraged to apply early. Are you a seasoned leader ready to take on a high-impact, administrative management role where your decisions directly affect our community's future? We are seeking a dynamic Public Works Operations Manager to be the driving force behind maintaining and enhancing our most critical infrastructure. This is a crucial classification requiring considerable discretion and judgment as you direct all facets of our maintenance division-from multimillion-dollar capital improvement projects and managing City facilities and parks to overseeing essential street, drainage, and utility systems. If you thrive on complex problem-solving, administering budgets and contracts, and leading a dedicated team through diverse challenges, this is your opportunity to step into a role that combines broad scope with deep leadership responsibility. Your expertise will directly impact the quality of life for all our residents. Under administrative direction, executes operational decision making in the direction and management of public works operations and facilities; plans, organizes, directs and manages the maintenance, repair and alteration of City-owned and leased building structures; manages the maintenance of City parks, landscaping, street lights, traffic signals, storm drains, sanitary sewer systems, and street sweeping; administers capital improvement projects for City facilities including responsibility for project budgets and managing consultant contracts; supervises subordinate maintenance division supervisors and staff; and performs related work as required.

Requirements

Bachelor's degree from accredited college or university with major course work in engineering, construction management, business administration, public administration or closely related field.
Five (5) years experience in building maintenance, facility management, construction management, public works maintenance, or related activity, including at least two years at a supervisory level.
Possession of, or ability to obtain, a valid Class C California Driver's License by time of appointment. A satisfactory driving record is a condition of initial and continued employment.
Knowledge of contemporary management and organization principles and practices; budgetary methods, procedures and techniques; building, grounds and facilities repair, renovation and construction techniques; maintenance of streets, sewers, storm drains, landscaping, street lighting, and related public infrastructure; effective written and verbal communication principles; principles and practices of effective employee supervision, including selection, training, work evaluation and discipline; computer and software applications, including GIS-based maintenance management software; financial management and resource allocation; English usage, grammar, spelling, vocabulary, and punctuation; techniques for providing a high level of customer service; safety regulations, safe work practices and safety equipment related to the work; effective techniques and methods to promote mentoring and teamwork; current materials, methods, tools and equipment used in the building trades, including carpentry, electrical, painting, plumbing and HVAC; ADA, Cal/OSHA and other applicable Federal, State and local laws, rules and regulations related to facility management and ADA compliance; storm water regulations and their impacts on the maintenance off streets and storm drain facilities; regulations impacting the operations of sanitary sewer collection systems, requirements for dealing with sanitary sewer overflows, and development and maintenance of sewer system management plans (SSMP's); Bay Friendly Landscaping practices
Ability to develop and implement goals, objectives, policies, procedures, work standards and internal controls; supervise, train, evaluate, and mentor staff; organize, manage and implement comprehensive facility, parks, streets and sewers maintenance program; read and interpret architectural drawings and specifications for new or renovated facilities; communicate clearly and concisely, both orally and in writing; analyze property management and maintenance problems, evaluate alternative solutions and recommend or adapt effective courses of action; exercise sound independent judgment within general policy guidelines; apply and analyze applicable Federal, State and local laws, rules and regulations, including ADA and Cal/OSHA requirements; operate modern office equipment and computers to prepare reports, spreadsheets, and databases using general purpose software as well as other specialized software applications and programs; organize own work, set priorities, and meet critical time deadlines; use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines; plan, develop, organize, and administer a comprehensive multi-year computerized building maintenance program including preventive maintenance; make presentations to the City Council, the City Manager, and community groups; work effectively within the policies established by the City Council, City Manager and Public Works Director; prepare and administer a budget; establish and maintain positive and effective working relationships with those contacted in the course of work.

Responsibilities

Plans, organizes, coordinates, administers and manages the facilities, landscaping, drainage, and street maintenance activity of the Public Works Department.
Manages the construction of multiple capital improvements to existing and new city facilities.
Prepares and maintains written records and correspondence; integrates new program activities into preventive maintenance schedules.
Oversees and manages multiple programs related to the preservation of City investment in buildings and structures, including building maintenance and custodial services.
Coordinates with the outside facilities maintenance contractors to prioritize, schedule and monitor work orders and other preventive maintenance activities to provide optimum maintenance service within the prescribed budget.
Plans and monitors a comprehensive computerized maintenance management system (CMMS) for multi-year building maintenance, building component replacement programs, and for all Public Works Maintenance Division activities, and prepares reports for said maintenance management system.
Develops and administers policies, resources, and customer relations to resolve building user complaints regarding lighting, temperature, noise, cleanliness, insect and rodent intrusion, air quality, alarm, and security systems.
Manages multiple outside consulting architects preparing plans and specifications for capital improvements to existing and new city facilities.
Manages facilities maintenance and construction activities, including planning, estimation, scheduling, inspection and monitoring work being performed.
Manages the selection, supervision, work evaluation, and disciplinary action of staff and provides for their training and development.
Responds to citizen and user department complaints or inquiries.
Prepares written reports; makes presentations to the City Council, City Manager, boards and community organizations.
Prepares and manages the operating budget for operations and facilities maintenance including submitting budgetary recommendations, anticipating future budgetary needs and assists in developing the budget for the five year Capital Improvement Program updates.
Manages outside landscape maintenance, street sweeping, streetlight and traffic signal maintenance contractors.
Prepares requests for proposals for the selection of consulting architects, construction managers, outside facility maintenance, infrastructure repairs, and janitorial contractors.
Inspects buildings for safety hazards and maintenance needs, and considers findings in the development of work plans.
Develops and implements management systems, procedures and standards for program evaluation.
Interprets and applies City personnel rules and labor agreement provisions.
Prepares performance evaluations for assigned staff.
Manages the Operations functions of the Construction and Engineering Branch of the Incident Command System (ICS) during public emergencies.