Public Works Admin Assistant

Soboba•San Jacinto, CA

About The Position

This individual will provide clerical support and assistance to the Public Works Director and Public Works and Water Department staff. Provides administrative and clerical support in a variety of areas including copying, filing, reception, record keeping, data entry, and routine correspondence and reports. Helps prepare data for billings and invoices. Process accounting documents review and payment

Requirements

High School Diploma or a GED equivalency
3 years' experience as an Administrative Assistant or closely related field or equivalent combination of education and experience in the field of general office duties and responsibilities.
Maintain professional demeanor at all times
Deal with heavy public contact
Adapt to frequent change and reorganization
Typing is required at a speed and accuracy to fulfill job functions (30-35 wpm with typing test required)
Software knowledge and computer literate in Microsoft Word, Excel and Power Point database (testing required)
Personable and able to work with the range of community members
Effective written and oral skills
A current California Driver's License
Must have the ability to read, write, and speak English
All applicants are required to complete the pre-screen Background Clearance and Drug Testing.

Nice To Haves

Native American preferable and an Equal Opportunity Employer 25 U.S.C.S. 472 et. Seg.

Responsibilities

General clerical duties and administrative support activities
Answer phones and assist in the assigning work orders
Coordinate meetings with vendors, subcontractors, and field staff
Track daily work orders to ensure timely completion and maintain work order logs
Interact with Soboba Tribal Members and/or Soboba business units to ensure all work orders are accurate and are completed as expected
Assist the Public Works Director or designee in the processing of invoices, purchase orders, and daily time sheets
Maintain equipment and vehicle preventative maintenance logs
Ensure timely delivery of inter-office mail and other mailings
Orders and maintains office supply and inventory
Aid and maintain records of cultural materials, post and present
Prepare documents, including mailings from correspondence drafted
Perform copying and filing, various office projects and tasks
Performs other duties as directed