Public Safety Clerk

Alamo Area Council of Governments • San Antonio, TX

4d • $17

About The Position

This is a responsible nonsupervisory position. This position provides primary front desk coverage and reception/switchboard duties, greets visitors, assisting them or directing them to the appropriate individual(s)/program. Proctors and provides administrative support for exams as needed. Updates the AACOG website and Public Safety calendar, ensuring that advisory committee meetings, workshops, minutes, and important information is uploaded and published on the AACOG website platform. Provides reception/switchboard duties, receives incoming telephone calls, determines nature of calls, and transfers to appropriate individual(s) if needed and/or provides information to the customer. Greets visitors, assisting them or directing them to the appropriate individual(s)/program. Maintains an inventory office and project supplies for all programs. Creates and distributes weekly training and event schedules to adjunct instructors and staff.

Essential Functions: Maintains rosters and transcribes meeting minutes for advisory committees. Assists with gathering registration forms, course evaluations, completing certificates, scanning documents, and reporting of classes. Prepares materials for meetings, workshops and mail outs, including making copies of class and grant materials; bind books for classes. Handles incoming e-mails to register customers for in-service training classes and testing. Maintaining AACOG calendar with important dates, including committee meetings, classes, and other events. Performs other duties as assigned. Performs other duties as assigned.

Requirements

• High School Diploma or equivalent
• 1 year of experience in an administrative assistant field; OR Any equivalent combination of experience and training which provides the required knowledge, skills, and abilities

Nice To Haves

• Some College Preferred

Responsibilities

• Provides primary front desk coverage and reception/switchboard duties
• Greets visitors, assisting them or directing them to the appropriate individual(s)/program
• Proctors and provides administrative support for exams as needed
• Updates the AACOG website and Public Safety calendar
• Maintains an inventory office and project supplies for all programs
• Creates and distributes weekly training and event schedules to adjunct instructors and staff
• Maintains rosters and transcribes meeting minutes for advisory committees
• Assists with gathering registration forms, course evaluations, completing certificates, scanning documents, and reporting of classes
• Prepares materials for meetings, workshops and mail outs
• Handles incoming e-mails to register customers for in-service training classes and testing
• Maintaining AACOG calendar with important dates

Benefits

• AACOG is a qualifying employer for the US Department of Education’s Public Service Loan Forgiveness (PSLF)
• AACOG offers a generous benefits package. These benefits can be reviewed at the ADVANTAGES of WORKING for AACOG

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees