Public Records Officer

New York City, NY • Manhattan, NY

123d

About The Position

The Department of City Planning (DCP) plans for the strategic growth and development of the City through ground-up planning with communities, the development of land use policies and zoning regulations applicable citywide and by sharing its perspectives on growth and community needs with sister agencies in collaboration with the Office of Management and Budget (OMB). The New York City Department of City Planning is a great place to work - cultivating intellectual inspiration, professional development and creativity. Visit our website at www.nyc.gov/planning to access the full listing of job opportunities and to learn more about our great agency.

Requirements

• A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty
• An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience
• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience
• Education and/or experience equivalent to the above, with the requirement of one year of administrative or supervisory experience

Nice To Haves

• Excellent organizational skills and attention to detail
• Strong inter-personal skills
• Effective verbal and written communication skills
• The ability to manage multiple time-sensitive projects, and to coordinate with various parties to help complete them
• Experience with legal, compliance operations, and/or document management (strongly preferred)
• Experience with eDiscovery tools (preferred)

Responsibilities

• Working with DCP's Records Access (FOIL) Officer and coordinating with involved DCP staff to acknowledge and respond to FOIL requests
• Using complex eDiscovery system to search and review emails and other correspondence
• Performing computerized research, entering data and generating reports in OpenRecords and DCP databases
• Liaise with the NYC Department of Records on all matters of records retention policy
• Manage the Department records retention schedules for various types of documents, working with assigned team to ensure proper storage and/or disposal are in place
• Manage the Departments relationship with the NYC Archives to ensure reports, commissioner files and other required documents are shared in a timely matter
• Manage the Departments schedule of government publications ensuring that DCP reports are uploaded to the publications portal as required
• Managing the retrieval and return of DCP's archived hard-copy files stored off-site

Benefits

• Public Service Loan Forgiveness eligibility
• Potential for residency requirement flexibility for long-term city employees

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Justice, Public Order, and Safety Activities
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees