Public Programs Coordinator

Honolulu Academy of Arts•Honolulu, HI

6h•$22 - $24•Onsite

About The Position

Under the direction of the Public Programs Manager, the Public Programs Coordinator (“PPC”) supports the Honolulu Museum of Art’s Learning & Engagement Department in preparing and presenting public programs that facilitate engagement with and interpretation of the museum’s permanent collections and special exhibitions. This role assists with expressing the museum’s mission, vision, and values through compelling, community-centered experiences that serve diverse audiences. The PPC supports the planning, coordination, and oversight of programs such as HoMA’s Community Sunday, which takes place on the third Sunday of each month and engages an average of 1,400 monthly visitors. In collaboration with other Learning & Engagement teams and under the guidance of the Public Programs Manager, the PPC leads community outreach, logistics coordination, internal deadlines, communication, and day-of execution across HoMA departments and teams. The Honolulu Museum of Art: Opened in 1927, the Honolulu Museum of Art is a home for art and education created for the benefit of the entire community. Founder Anna Rice Cooke envisioned a museum that would bring people together through the power of art and “the deep intuitions that are common to all.” The museum was conceived of as a place of meaningful exchange and dialogue, celebrating the diverse artistic and cultural traditions of Hawai‘i’s multi-ethnic population. From this founding intention grew the museum of today, with a world-class encyclopedic collection of more than 55,000 works of art, representing a stunning breadth of places and eras, from all corners of the globe and from the ancient past to the present day.

Requirements

Bachelor’s degree in education, art history, museum studies or related field and 1 year of work experience in a nonprofit setting, or equivalent combination of education, training, and experience.
Strong background of administrative work in an office setting.
Experience planning events or other community programming.
Proficiency in Microsoft Office applications.
A confident and articulate collaborator who is creative and team oriented.
Honesty, integrity, enthusiasm, perspective, and a strong work ethic supported by commitment and follow-through.
Ability to work within and support a diverse community of visitors, artists, and employees.
Possesses superior judgment and handles confidential information with discretion.
A critical thinker who can analyze data and capitalize on information; highly organized, with foresight and careful attention to detail.
Excellent interpersonal, written, and verbal skills.
Ability to be inclusive and make volunteers and visitors feel that they are important and welcome at the museum.
Current Driver’s License.

Nice To Haves

Previous experience with CRM (Constituent Relationship Management) such as Tessitura or Raiser’s Edge for data entry, and report generation as required.
Experience working with volunteers in a high-volume setting.
Experience interfacing positively with high-level donors, sponsors, partners, and stakeholders in various project roles.
Understanding of Honolulu Museum of Art’s established identity and dedication to advancing it.

Responsibilities

Supports Public Programs by assisting the Public Programs Manager in administrative, organizational, and communication capacities.
Under the guidance of the Public Programs Manager, plans, and executes HoMA’s Community Sundays, including operational, facility, technical, and security requirements.
Develops and maintains a master calendar for Community Sunday and supports management of the museum-wide events calendar.
Secures and coordinates with community partners, vendors and artists/contractors participating in Community Sundays and public programs as required.
Coordinates the scheduling and payment of contracted community partners, artists, speakers and/or vendors.
Communicates with various internal departments to coordinate logistics and execution, addresses any program issues, and works to resolve them in a timely manner.
Coordinates production timelines for collateral and ensures accurate, up-to-date information for internal and external partners, including maps, itineraries, run-of-show, security and parking instructions, handouts, and partner/sponsor deliverables through all channels.
Works with the Communications Department to meet advertising and publicity deadlines.
Assists in working with Human Resources to secure volunteers.
Tracks accurate attendance, revenue, expenses, membership, and visitor data.
Assists in the development of monthly, quarterly, and annual reports on Community Sunday attendance and relevant reporting details and institutional needs as required.
Assists with Community Sunday budget management and supporting donor/grant/sponsor deliverables.
Provides input for short and long-range program goals for Public Programs.
Works closely cross-departmentally, to drive positive engagement of the museum’s supporters and visitors.
Demonstrates a commitment to fostering cultivating, and preserving a culture of inclusivity, diversity, equity, and accessibility through respectful communication and cooperation with others, continuous training, and the modeling of inclusive behaviors.
In partnership with HR, supports the leadership team in ensuring equitable experiences, strengthening inclusion acumen, and promoting a culture of belonging that embraces the contributions of all staff.
Other duties as assigned.