Public Health Program Manager II - Business Operations

Pima County • Tucson, AZ

10h • $69,908 - $97,864

About The Position

Pima County Health Department (PCHD) is the designated lead agency for administering Pima County’s opioid settlement funds under the One Arizona Agreement, including coordinating reporting and payments with participating jurisdictions. This Public Health Program Manager II role is a mission-critical, finance-forward position that helps ensure opioid settlement dollars are used as intended—responsibly, transparently, and in alignment with approved strategies and contract requirements. This position works closely with opioid settlement-funded subcontractors and internal program partners, you will serve as a key fiscal steward for settlement-funded agreements and initiatives, including contracts awarded through PCHD opioid settlement RFP processes. You’ll collaborate with contractors to correct issues early—supporting them with clear guidance and a “help you succeed” approach—while also protecting the integrity of public funds, by reconciling and reviewing invoices and contractor expenditure reports, identifying and resolving unallowable or unsupported costs, ensuring documentation is complete, and maintaining audit-ready files. You will also partner with other Health Department staff to ensure that required settlement reporting is received on time for One Arizona reporting requirements (including annual reporting timelines). This is a highly collaborative role for someone who enjoys building positive working relationships, bringing clarity to complex financial details, strengthening processes, and translating requirements into practical next steps. Your work will directly support community-driven opioid prevention, treatment, recovery, and harm reduction efforts across Pima County—ensuring funded partners can stay focused on delivering services while you help keep the fiscal foundation strong. Specific duties include, but are not limited to, the following:

Requirements

• Bachelor’s Degree from an accredited college or university with a major in healthcare administration, public health, public or business administration or a related field as determined by the department head at the time of recruitment AND four years of related experience managing public health programs, clinics and/or community-based initiatives INCLUDING two years of direct supervisory experience. (Relevant experience and/or education from an accredited college or university may be substituted.)
• OR: Three years of experience with Pima County as a Public Health Program Manager, Public Health Nursing Manager or other related management or supervisor level job classification as determined by the department head at the time of recruitment.
• Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application.
• Valid driver license is required at time of application.
• Valid AZ driver license is required at time of appointment.

Nice To Haves

• A bachelor’s from an accredited college or university in accounting, finance, or a related quantitative field (for example, mathematics, physics, or engineering).
• Minimum two (2) years of experience preparing, submitting, and maintaining audit-ready federal, state, or County-required financial/grant reports and supporting documentation.
• Minimum two (2) years of experience monitoring and reconciling grant or contract accounts and/or reviewing subcontractor invoices and contractor expenditure reports, including resolution of discrepancies and unallowable costs.
• Experience with Microsoft Excel, specifically with filters, logical functions (IF/AND/OR), lookup functions (VLOOKUP/XLOOKUP), and PivotTables.

Responsibilities

• Reviews contractor invoices, expenditure reports, and supporting documentation for accuracy, completeness, allowability, and contract compliance.
• Reconciles reported expenditures to County financial records and resolves discrepancies through timely follow-up with contractors and internal staff.
• Identifies unallowable, unsupported, or misclassified costs and collaborates with contractors to remove or correct expenses and strengthen future submissions.
• Tracks expenditures against approved budgets, monitors spending trends, and supports forecasting to ensure funds are used effectively and within agreement terms.
• Maintains clear, well-organized, audit-ready financial files including invoices, approvals, correspondence, reconciliations, and supporting documentation.
• Compiles, validates, and coordinates financial data and documentation to support required opioid settlement reporting in partnership with program leadership.
• Prepares financial schedules, summaries, reconciliations, and internal management reports to support program monitoring and decision-making.
• Provides technical guidance and customer-focused support to contractors and internal staff regarding submission requirements, documentation standards, and County financial processes.
• Responds to audit, monitoring, and information requests by producing supporting schedules, answering inquiries, and documenting resolutions related to settlement-funded expenditures.
• Researches and applies applicable requirements impacting settlement-funded expenditures and reporting and recommends process improvements to enhance compliance and efficiency.
• Collaborates with internal teams and external partners to ensure timely communication, issue resolution, approvals, and payment processing.
• Develops and improves tools and workflows (e.g., templates, checklists, tracking logs, and reconciliation routines) to reduce rework, improve turnaround time, and strengthen fiscal stewardship.
• Provides strategic leadership in the design, development, and execution of public health programs and initiatives
• Shapes program strategies based on comprehensive needs assessments, research findings, and public health best practices
• Collaborates with Senior Leadership to align programs with organization goals and priorities
• Leads cross-functional teams in planning and executing public health programs, ensuring they are on time and within budget
• Ensures the effective execution of program activities, including resource allocation and staff coordination
• Monitors and oversees program manager performance with expenditures, financial performance, grant compliance, and ensures efficient resource allocation
• Identifies and secures grant funding to support program sustainability and expansion
• Fosters a collaborative and inclusive work environment that encourages innovation and teamwork
• Collaborates with partners to leverage resources, expertise, and funding opportunities
• Engages with the community to gather input, assess needs, and gain support for program initiatives

Benefits

• Employees enjoy competitive salaries, generous health insurance coverage, and retirement plans that contribute to long-term financial security.
• Pima County recognizes the importance of a healthy work-life balance, offering flexible work schedules, a generous family leave policy and wellness programs that prioritize employee well-being.
• Employees benefit from opportunities for professional advancement through training programs, workshops, and educational reimbursement programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level