Public Disclosure Specialist - PS3

State of Washington•Tumwater, WA

47d•Hybrid

About The Position

This position is part of the agency's Public Records Unit. As a Public Disclosure Specialist, you'll manage public records request from start to finish, interpret disclosure rules, ensure accurate recordkeeping, and provide timely, professional service to staff and the public.

Requirements

Five (5) years of experience performing the following:
Electronic searches for records
Forms and records management or public records disclosure
Conducting research and analyzing policies, laws, rules, or regulations regarding records management principles
Clerical duties such as preparing, proofing, and editing correspondence or training materials
Customer service that includes resolving problems or responding to inquiries involving confidential or protected information.

Responsibilities

Monitor and track agency public records requests and ensure adherence to delivery deadlines.
Monitor and track the status of public records requests for compliance with statutes, policies, and procedures.
Independently execute searches for agency records for production.
Conduct Office M365 eDiscovery searches to facilitate the production of eDiscovery records in response to public records, information, agency litigation, subpoena requests, and any other records requests as assigned.
Conduct analysis of new records requests and communicate with the requestor to clarify their request or narrow the scope of the request and determine initial response timelines.
Contact agency records custodians and DFI staff to coordinate the collection of documents relevant to agency records requests.
Review responsive agency documents for applicable redactions and/or exemptions.
Conduct secondary reviews of records prior to the release of records.
Prepare official correspondence to requesters and other agencies as needed.
Monitor and maintain agency electronic records request database to ensure agency records requests are in compliance with applicable Public Records Act laws.