PUBLIC DEFENDER'S OFFICE, 20TH CIRCUIT - OPS LEGAL ASSISTANT I - 21620016

State of Florida • FL

115d • $18

About The Position

The Law Offices of the Public Defender, 20th Judicial Circuit, is seeking qualified applicants for an OPS Legal Assistant I position. This is a part-time position and compensation starts at $18 an hour, dependent upon experience and qualifications. The agency strongly encourages applicants to submit a resume and 1-2 professional references.

Requirements

• Graduation from high school and two years of progressively responsible secretarial experience, or an equivalent combination of training and experience.
• Ability to communicate effectively and professionally with clients and staff.
• Ability to use correct English grammar, spelling, and punctuation.
• Ability to follow written and oral instructions and procedures.
• Ability to exhibit sound judgment and good listening skills.
• Ability to handle matters with integrity and confidentiality.
• Ability to plan and prepare reports, correspondence, and charts in a variety of formats.
• Ability to use personal computer and general office equipment.
• Ability to be extremely organized, establish priorities, and meet deadlines.
• Ability to manage multiple assignments simultaneously including long- and short-range projects.
• Ability to be flexible in work assignments and processes based upon need.
• Ability to travel to various locations throughout the circuit for assignments and training.
• Proficiency in Microsoft Word and Outlook.

Nice To Haves

• Prior legal experience preferred.

Responsibilities

• Provide highly efficient and professional clerical duties to the agency and legal staff.
• Create correspondence and other materials on general or legal subjects; type routine acknowledgments in response to inquiries.
• Assist clients as necessary.
• Prepare and maintain files and records.
• Act as office receptionist, answer telephone; greet, announce and route visitors/clients.
• Type with speed and accuracy, proficient in word processing systems and associated peripherals.
• Read incoming mail and independently compose reply when attorney's personal attention is not required.
• Prepare and file complex motions, orders, and subpoenas for both depositions and trials, attend court hearings and keep docket.
• Keep attorney's appointment calendar and maintain schedules of meetings, appointments, legal hearings, trials and sentencings.
• Establish and maintain a comprehensive filing system.
• Handle calls regarding cases and court hearings in attorney's absence.
• Prepare general legal forms and pleadings independently.
• Complete monthly reports, data input into case management system.
• Maintain confidential case follow-up and other essential legal records and files.
• Perform related work as required.

Benefits

• Part-time position with flexible schedule.
• Compensation starts at $18/hour.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees