PUA Asst Office Manager

Houston Independent School District • Houston, TX

3d • Onsite

About The Position

The Assistant Office Manager will play a crucial role in ensuring the smooth functioning of their assigned office and provide administrative support to the management team. The Assistant Office Manager is an entry-level position and will need to handle various tasks simultaneously. The Assistant Office Manager works closely with the Office Manager to maintain an organized and efficient work environment.

Requirements

• High school diploma or equivalent.
• 1-3 years proven experience in an administrative role, preferably in an office setting.
• Excellent organizational and time management skills.
• Strong attention to detail and ability to prioritize tasks effectively.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Outstanding verbal and written communication skills.
• Ability to work independently and collaboratively in a team environment.
• Professional and courteous demeanor.
• Familiarity with basic office equipment and systems.
• Ability to adapt to changing priorities and handle multiple tasks simultaneously.

Responsibilities

• Assist the Office Manager in coordinating and managing daily office operations.
• Handle incoming calls, emails, and other correspondence, directing them to the appropriate person or department.
• Greet visitors and clients, ensuring they have a positive experience and receive proper assistance.
• Maintain office supplies inventory and place orders when necessary.
• Coordinate and schedule meetings, appointments, and travel arrangements for the management team.
• Assist in the preparation of reports, presentations, and other documents.
• Manage office filing systems and ensure the confidentiality of sensitive information.
• Assist in organizing District events, including meetings, conferences, and social gatherings.
• Collaborate with other departments to facilitate interdepartmental communication and cooperation.
• Provide general administrative support as needed.
• Performs other job-related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED