West Valley - PT School Secretary - 25-26 School Year

American Preparatory Academy • West Valley City, UT

1d • Onsite

About The Position

The Office Secretary will perform intermediate level clerical and administrative tasks to manage the office in a smooth and professional manner.

Requirements

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with the proven ability to meet deadlines.
• Superior understanding of office methods, procedures, and equipment.
• Ability to learn, interpret, and apply policies and procedures.
• Ability to type at least 60 WPM.
• Proficient with Microsoft Office Suite and Google Suite.
• Due to the nature of this position, successful candidates will be fluent in both English and Spanish to effectively perform essential job functions, including daily communication with Spanish-speaking students and families.
• High school diploma or equivalent required
• At least one year of experience in general secretarial and/or clerical work required.
• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Nice To Haves

• Associate’s degree preferred.

Responsibilities

• Performs a broad variety of intermediate level clerical and administrative tasks as directed and required for the support of the office or individual.
• Prepares office documents and memoranda, which may include higher-level technical, statistical, and narrative reports; distributes copies of documents as directed.
• Prepares formal business communication, recurring reports, and similar correspondence; acquires signatures as necessary.
• Schedules and coordinates meetings and conferences for assigned staff; takes notes, minutes, or other documentation as directed.
• Maintains the calendar for the assigned department or individual.
• Maintains and organizes files and records.
• Greets and welcomes visitors; answers and directs phone calls.
• May collect fees and payments; provides receipts and other records for monetary transactions.
• May be required to resolve complaints or answer inquiries.
• Collaborates with other departments to complete some office functions.
• Performs other related duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED