Psychiatry Education Fellowship Coordinator - Administrative Associate 1

University of Minnesota•Minneapolis, MN

44d•$58,000 - $60,000•Hybrid

About The Position

This position provides administrative coordination for multiple education programs within the Department of Psychiatry and Behavioral Sciences, including the non-accredited Neuromodulation Medicine Fellowship, the ACGME-accredited Forensic Psychiatry Fellowship (court and billing services), and the Psychiatry Residency didactics program. The coordinator works closely with program directors, fellows, residents, faculty, and institutional offices to ensure efficient program operations, compliance with accreditation and institutional policies, and support of educational activities. The position requires initiative, attention to detail, and the ability to manage complex administrative processes independently. This is a hybrid position, with a current expectation of a minimum of one day on-site per week.

Requirements

BA/BS degree or combination of related education and work experience in medical or medical education settings equal to four years
Strong communication (oral and written), interpersonal, and organizational skills with keen attention to detail.
Demonstrated ability to manage multiple priorities in a fast-paced environment.
Experience handling confidential and sensitive information with discretion.

Nice To Haves

Experience working in higher education or medical education administration, preferably with ACGME-accredited programs.
Working knowledge of Residency Management Systems (RMS), ACGME, and the American Board of Psychiatry and Neurology requirements.
Strong Excel and data analysis skills.
Demonstrated ability to collaborate effectively across all levels of an organization, including leadership, faculty, trainees, and staff.
Proficiency with Google Suite and Microsoft Office applications.

Responsibilities

Manage scheduling of defendants and examiner record requests, ensuring timely processing and accurate documentation.
Maintain tracking systems for requests and reports.
Communicate with court personnel, examiners, and program staff regarding scheduling and documentation requirements.
Manage Examiner Record Accounting (ERA) billing system and associated work orders.
Prepare and submit invoices with attention to detail and accuracy.
Monitor work order status, resolve invoice denials, and track past-due payments.
Ensure all billing activities comply with institutional policies and confidentiality standards.
Coordinate and maintain the Psychiatry Residency didactics curriculum, including weekly educational conferences and annual events.
Partner with the Residency Administrator, Program Director, and Chief Residents on annual curriculum review, scheduling, and compliance tracking.
Manage evaluation processes and reporting using dashboards and databases.
Track attendance and ensure compliance with ACGME and departmental requirements.
Communicate effectively with faculty, residents, and administrative staff to support program goals.
Coordinate day-to-day administrative activities of the Neuromodulation Medicine Fellowship, serving as a primary resource for the Program Director and fellows.
Manage recruitment, onboarding, and annual rotation scheduling.
Coordinate seminars, lectures, and meetings.
Oversee evaluation processes and maintain records in accordance with UMN GME and institutional policies.
Serve as liaison between faculty, trainees, and affiliate training sites to ensure smooth communication and compliance.

Benefits

Competitive wages, paid holidays, and generous time off
Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
Low-cost medical, dental, and pharmacy plans
Healthcare and dependent care flexible spending accounts
University HSA contributions
Disability and employer-paid life insurance
Employee wellbeing program
Excellent retirement plans with employer contribution
Public Service Loan Forgiveness (PSLF) opportunity
Financial counseling services
Employee Assistance Program with eight sessions of counseling at no cost
Employee Transit Pass with free or reduced rates in the Twin Cities metro area