PS Coordinator, Admin Program

The University of Utah-posted 2 days ago

Full-time • Entry Level

Salt Lake, UT

5,001-10,000 employees

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Job Summary Job Summary: The Department of Pediatrics Research Education Office has an immediate need for an Administrative Program Coordinator. This position provides complex program support and resources to clinician-scientists, faculty, staff, students, and/or program participants in the Department of Pediatrics Research Education Office. Plans and implements activities of a program within the Research Education Office, ensuring goals and objectives are in accordance with established criteria. Interprets program policies and advises program participants on the application of regulations. For an overview of programs coordinated by the Research Education Office, please visit https://medicine.utah.edu/pediatrics/research/education . The University of Utah offers a comprehensive benefits package including: Excellent health care coverage at affordable rates 14.2% retirement contributions that vest immediately Generous paid leave time 11 paid Holidays per year 50% tuition reduction for employee, spouse, and dependent children Flex spending accounts Free transit on most UTA services Employee discounts on a variety of products and services including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel Professional development opportunities Additional benefits information is available at https://benefits.utah.edu/

Academic Program Coordination Supports all daily program operations and supports Program Manager to coordinate program activities of the Academic Associate Program (AcA). Writes and edits program-related publications and promotional or educational materials. Supports student advising for prospective students. Oversees administration of Canvas and other student-facing systems for the program. Attends class, as needed, and supports virtual, hybrid, and in-person educational models. Oversees weekly student feedback and manages assessment of clinical shift performance for all students. Works collaboratively with Course Program Director(s) and Manager to develop and grow course offerings and maintain quality of course curriculum against institutional and national standards. Communicates with study teams to ensure all study information is accurate and up-to-date and works with Program Manager and student TA team to prepare for and execute student training weeks.
Program Development Assist Program Course Director(s) and Manager with curriculum expansion and administratively support growth of the program to a major program. Meet with prospective PIs to expand research study offerings to students. Serve as a resource for research education program development across both REO and the Department of Pediatrics.
Team Player Demonstrates innovation and willingness to develop the position’s functions as needed against a changing administrative environment. Is a professional, friendly, helpful colleague within the Department and shows commitment to representing the University of Utah’s excellence when coordinating with those outside our institution. Demonstrates initiative, flexibility, enthusiasm, positive attitude, teamwork and commitment to the fourfold mission of the Department and Research Education Office. Professionally navigates a changing virtual environment and is accountable to commitments, colleagues, and timeliness of work product. Demonstrates a working knowledge of PC and Macintosh computers, including common software programs and applications, such as iCentra (Cerner EHR ), Microsoft Office Suite products (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, Adobe InDesign, cloud-based calendar systems, and internally-used products such as QGenda, UMS , CIS , and Canvas.
Problem Solving: This position provides independent coordination and decision making for all activities of a specified program. The program outcome often impacts the University as a whole. Acts as a liaison between internal and external constituencies involved in program activities. Problems arising from these coordination efforts will be addressed by the incumbent who will refer to the manager for issues outside of program policy and procedure guidelines.

Bachelor’s degree in a related field plus one year directly related experience or equivalency (one year of education can be substituted for two years of related work experience) required.
Demonstrated ability to work independently, analyze and make decisions related to program content.
Strong coordination and organizational skills required to prioritize conflicting deadlines.
Demonstrated human relations and effective communication skills are also required.
This position is patient-sensitive and must fulfill all associated requirements.
We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy.
Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Excellent health care coverage at affordable rates
14.2% retirement contributions that vest immediately
Generous paid leave time
11 paid Holidays per year
50% tuition reduction for employee, spouse, and dependent children
Flex spending accounts
Free transit on most UTA services
Employee discounts on a variety of products and services including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel
Professional development opportunities

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