Proposal Writer

Kaizen Labs • New York, NY

92d

About The Position

As the second hire on Kaizen’s Proposal team, you’ll step into a unique role that blends proposal writing and market research. You’ll own the development of persuasive, well-structured RFP responses for local governments—particularly in parks and recreation—while also exploring new verticals where Kaizen can grow. This is a high-impact position: you’ll craft the narratives that win competitive RFPs, shape the processes that will scale as the team grows, and contribute to Kaizen’s long-term strategy by connecting research insights to new opportunities. It’s a great fit for someone who loves writing, thrives on structure, and is energized by the chance to influence company growth through both storytelling and strategy.

Requirements

• 5+ years of experience in proposal writing or management, ideally with exposure to public sector RFPs.
• Demonstrated success in winning competitive proposals at the city, county, or state level.
• Strong writing, editing, and proofreading skills tailored to the public sector.
• Ability to conduct market research and connect insights to actionable strategy.
• Excellent project management skills with experience managing multiple, complex deadlines.
• Proficiency with tools like Loopio, InDesign, Figma, and proposal management platforms.
• A self-starter mindset and the ability to thrive in a fast-paced, evolving environment.

Nice To Haves

• Experience in parks and recreation.

Responsibilities

• Own the development of high-quality, compliant, and persuasive RFP responses for state and local governments.
• Conduct market research and synthesize insights that guide Kaizen’s entry into adjacent spaces beyond parks and recreation.
• Work closely with product, partnerships, engineering, and leadership to gather inputs and shape compelling narratives.
• Help refine our proposal library, templates, and workflows so we can move faster as the team grows.
• Deliver on immediate proposal priorities while contributing to Kaizen’s broader market strategy.
• Work alongside our Proposal Manager to establish best practices and continue laying the foundation for a growing team.

Benefits

• Comprehensive Health Coverage with Gold and Platinum PPO plans through Oxford (United), with 85% of premiums covered for employees on the Platinum plan.
• Dental and Vision coverage with Guardian PPO dental and Beam vision plans, with Kaizen paying 99% of premiums for employees and 50% for dependents.
• Flexible Spending Accounts (FSA & Dependent Care FSA).
• $100,000 in fully paid life insurance.
• 401(k) access through Guideline.
• Parental Leave: 16 weeks fully paid for birthing parents and 10 weeks paid for non-birthing parents.
• $50/month toward your commute.
• One-time setup stipend (up to $750) for your home or NYC office.
• $100/month for wellness or productivity.
• $250/year for recreation.
• $500/year for professional development.
• Expensed lunch three days a week when you’re in the office.
• Company-provided laptop.
• Unlimited PTO.
• All federal holidays off.
• A company-wide winter break during the week of Christmas.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 101-250 employees