Proposal Writer/ Documents Manager

COMPU DYNAMICS • Chantilly, VA

77d • $75,000 - $135,000

About The Position

The Proposal Writer/ Documents Manager is responsible for leading the development of compelling, compliant, and competitive proposals for mission-critical construction and data center integration projects. This role manages the entire proposal lifecycle from opportunity evaluation through final submission, ensuring all proposals meet client requirements while effectively communicating Compu Dynamics' value proposition. The position requires close collaboration with estimating teams, project managers, and business development to create cohesive proposals that align technical capabilities with strategic business objectives.

Requirements

• Bachelor's degree in communications, Marketing, Business, English, or related field.
• 5+ years of proposal writing or technical writing experience, preferably in construction, engineering, or government contracting industries.
• 3+ years of experience with complex proposal development and RFP response processes.
• Demonstrated experience with document management systems and proposal software.
• Strong portfolio of successful proposal submissions and win records.
• Proficiency in Microsoft Office Suite, Adobe Creative Suite, and project management software.

Nice To Haves

• Master's degree in communications, Marketing, or related field.
• Association of Proposal Management Professionals (APMP) certification.
• Experience with mission-critical facility or data center construction proposals.
• Background in construction, engineering, or technical industries.
• Experience with CRM systems and competitive intelligence tools.
• Graphic design and visual communication certifications.
• Knowledge of construction estimating and project management processes.

Responsibilities

• Develop comprehensive proposals for multiple project types including Specialty Construction (SC), Data Center Integration (DCI), Electrical, Mechanical, and Integrated Systems Design (ISD).
• Create compelling win themes and value propositions that strategically differentiate Compu Dynamics from competitors.
• Collaborate with estimating team to integrate technical and cost elements into cohesive proposal narratives.
• Create, maintain, and update brand-standard proposal templates.
• Develop and manage a comprehensive library of standard proposal language and boilerplate content.
• Establish and maintain organized proposals and estimate filing systems.
• Coordinate assignment of project-specific content creation to team members.
• Evaluate incoming RFPs and RFQs and prepare a list of required items for proposal response.
• Create and maintain detailed compliance matrices for RFP requirements.
• Coordinate subcontractor proposal inputs to ensure alignment with overall project approach.
• Conduct thorough final editing, proofreading, and quality control before proposal submission.
• Coordinate development of graphics, charts, schedules, and other visual elements for proposals.
• Prepare materials and coach teams for oral presentations.

Benefits

• Medical, Dental, Vision insurance.
• 401k with dollar-for-dollar company match up to 4%.
• Various voluntary benefits.
• Employer paid life insurance.
• 7 Holidays.
• Paid Parental Leave.
• Volunteer Time Off.
• Up to 4 weeks PTO after 60 days.
• Birthday off.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Repair and Maintenance
• Education Level: Bachelor's degree
• Number of Employees: 101-250 employees