Proposal Support Lead

Concept Plus, LLC • Fairfax, VA

6h

About The Position

The Proposal Support and Operations Lead at Concept Plus is a core contributor to the Proposal Center of Excellence, providing hands-on operational, coordination, and document production support across active proposal efforts. This role is designed for a quick-turn, deadline-driven proposal environment. The Proposal Support and Operations Lead ensures the PCoE operates smoothly by supporting 1) proposal coordination, 2) desktop publishing, 3) color reviews, 4) resourcing, and 5) proposal operations. Familiarity with AI-assisted tools is expected to help accelerate execution while maintaining quality, accuracy, and compliance.

This role is intentionally focused on five core areas:
Proposal coordination and execution
Template development, desktop publishing and document production
Color review support
Proposal resourcing support
Proposal operations systems and file libraries

Requirements

• US Citizen
• Bachelor’s degree in Business, Communications, or related field, or equivalent experience
• 5+ years of experience in proposal operations, proposal coordination, and desktop publishing
• 3+ years of experience supporting quick-turn, deadline-driven proposal environments
• Working familiarity with AI-assisted tools used for document production and workflow support
• Strong organizational skills and attention to detail

Nice To Haves

• Experience in GovCon or professional services proposal environments
• Familiarity with CRM or proposal tracking systems
• Experience supporting multiple concurrent proposals

Responsibilities

• Support the Proposal Center of Excellence during active pursuits, including quick-turn proposals
• Assist with proposal schedules, milestones, and deliverable tracking
• Provide operational support to proposal managers to keep pursuits on track
• Ensure proposal activities follow established PCoE processes and standards
• Provide desktop publishing support, including formatting, layout, and document assembly
• Ensure proposals meet formatting, branding, and submission requirements
• Prepare proposal files for reviews and final submission
• Support color review logistics by coordinating materials, consolidating comments, and tracking updates
• Assist with proposal resourcing by tracking availability of writers, reviewers, and subject matter experts
• Maintain resourcing trackers to support visibility and workload balancing across the PCoE
• Update CRM records related to proposal activities and submissions
• Maintain proposal libraries, templates, and operational documentation
• Use AI-assisted tools to support document preparation, organization, and workflow efficiency
• Apply AI responsibly to improve speed and accuracy while preserving proposal integrity

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level