Proposal-Specifications Writer

FPHNY Recruitment Team • New York, NY

88d • $70,000 - $75,000

About The Position

The Bureau of the Agency Chief Contracting Officer (ACCO) within the Division of Finance is seeking to hire a Solicitation/Specifications Writer to collaborate with programs to develop solicitations, facilitate the Request for Proposal process and subsequent scope development for awarded contracts. With a staff of more than 6,000 and a budget of $1.6 billion, the New York City Department of Health and Mental Hygiene is the nation’s premier local health agency. Its more than 100 programs protect and promote the health of the world’s most culturally and linguistically diverse city.

Requirements

• A bachelor’s degree in a related field is required. A master’s degree is preferred.
• Excellent written, oral and interpersonal skills.
• Experience writing specifications, statements of work (SOW), and/or contract scopes of work.
• Experience working with various project management applications and platforms.
• Strong analytical and organizational skills.
• Ability to work independently and as a team player.
• Proficient in Microsoft Word and Excel.
• Ability to multi-task and adapt to a fast-paced work environment with changing priorities.

Responsibilities

• In collaboration with subject matter experts, write solicitation documents for competitive procurements. Such documents include Requests for Proposal (RFPs), Competitive Sealed Bids, and Requests for Quote.
• Produce high quality specifications within processing timelines and in compliance with NYC Procurement Policy Board Rules, NYC Charter, and DOHMH policies and procedures.
• Accurately and efficiently manage content of all assigned procurements, including following up with relevant personnel, and managing multiple document revisions.
• Coordinate the release of competitive procurement documents. Coordinate the receipt and evaluation of proposals/bids. Process contracts and other procurement requirement for vendors/providers that are recommended for contract award.
• Review and revise contract scopes of work and contract budgets to ensure alignment with both the solicitation document and agency requirements.
• Utilize Agency and Citywide systems in the processing and approval of all assigned work. Update monitoring systems on a regular basis.
• Identify challenges and solutions on procurement and contract matters; correspond with program and ACCO Senior Staff for rapid resolution.
• Participate in meetings concerning procurement portfolio and provide accurate status of procurement actions.
• Other duties as assigned to support the overall goals and mission of the department/ organization.

What This Job Offers

• Education Level: Bachelor's degree
• Number of Employees: 251-500 employees