PS&S, LLC-posted 3 months ago
Entry Level
Woodbury, NY
251-500 employees

The Proposal Specialist will play a key role in supporting our business development and marketing efforts by managing the preparation, coordination, and submission of high-quality proposals and qualifications packages. This role requires exceptional organizational skills, attention to detail, and the ability to work under tight deadlines in a fast-paced environment. This role will support our New York offices and collaborate closely with teams across the state. If based in our Yonkers, NY office, the role will also include light administrative support for the local team. This candidate would work out of either our Woodbury, NY (Suffolk County) or Yonkers, NY location.

  • Lead the development of proposals, qualifications packages, and presentations in response to RFPs, RFQs, and other solicitations.
  • Collaborate with project managers, technical staff, and leadership to gather content, develop win themes, and ensure compliance with submission requirements.
  • Conducts Question & Answer (Q&A) meetings with bid team members.
  • Edit, format, and proofread proposal content for clarity, accuracy, and brand consistency.
  • Identifying and monitoring proposal criteria to ensure response is fully compliant with RFP, RFQ qualifications.
  • Maintain proposal schedules, track deadlines, and manage deliverables to ensure timely submissions.
  • Tracking of RFP, RFQ facilitating go/no go decisions.
  • Update and maintain marketing collateral, resumes, and project descriptions in the firm’s database.
  • Quality Control of final printed and/or electronic submission, by conducting final reviews.
  • Responsible for the creation of PowerPoint presentations for various department and/or client presentations.
  • Greet visitors.
  • Assist with scheduling meetings and coordinating office events.
  • Support office supply management and vendor coordination.
  • Provide occasional assistance with document preparation.
  • Bachelor’s degree in Marketing, Communications, English, Business, or related field preferred.
  • 2+ years of proposal coordination experience in the AEC industry (architecture, engineering, or construction).
  • Strong writing, editing, and proofreading skills.
  • Proficiency in Microsoft Office Suite; experience with Adobe InDesign strongly preferred.
  • Ability to manage multiple deadlines and work collaboratively with cross-functional teams.
  • Detail-oriented, proactive, and adaptable to shifting priorities.
  • Occasional travel to regional offices based on projects/business needs as needed.
  • Flexible working outside of normal business hours based on project or business needs.
  • Encouragement for career growth and development through career mapping, ongoing training, and career development program.
  • An upbeat, creative, and fun environment.
  • Flexibility with several work options including hybrid on-site, and remote on some occasions.
  • Competitive compensation along with an expansive benefits package, including medical, dental, vision benefits, life insurance, 401(k), tuition reimbursement and more.
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