Proposal Specialist

Flagship Facility Services • San Jose, CA

4d • $75,000 - $85,000 • Hybrid

About The Position

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. The pay rate or range for this position is: $75,000 to $85,000 per year Job Summary Flagship’s proposal specialist is responsible for the management of activities and stakeholders associated with the development of proposals. The proposal specialist will provide leadership and direction to cross-functional teams assigned to work proposal efforts, ensuring that the proposal response is compliant, compelling, and completed on schedule. The proposal coordinator works with the salesperson to ensure that the opportunity strategies, solutions, themes, and discriminators are woven into the proposal response and that response is completed and delivered to the prospect or client within the prescribed time periods. Job Description You will be part of the Marketing team and work closely with our designers and content creators to craft responses that will help us win new business and retain current clients.

Requirements

• Ability to conduct B2B engagements in a professional and appropriate manner
• Proficiency in Microsoft Office Suite, especially Word, Excel, PowerPoint, Visio
• Excellent communication, organizational skills, and editorial judgement
• Ability to multi-task in a fast-paced environment.
• Exceptional people skills
• Willingness and ability to work overtime as required by deadlines and resource constraints
• Ability to remain calm during stressful work periods
• Ability to manage multiple priorities/tasks, and possess strong organizational skills
• Bachelor’s Degree in Marketing, Journalism, or related field
• 2-4 years’ experience as a proposal coordinator in a proposal development environment
• At least 2 years’ experience in leading proposals for public entities with costs greater than $15M
• Authorized to work in the U.S.

Nice To Haves

• Experience with or working knowledge of proposal automation systems in general and Qvidian in particular a plus
• Experience in Facility Services industry preferred but not required

Responsibilities

• Oversee, facilitate, and conduct daily proposal activities, including strategy sessions, team meetings, content development, editing, reviews, graphics/formatting, and production
• Facilitate meetings to develop proposal strategies and solutioning to include collaborating with team to develop win themes, ghost themes, value discriminators, and identify risk
• Understand company service offerings, experience, and capabilities
• Review and analyze the RFP/RFQ/RFI to create compliant proposal outlines, compliance matrix, proposal schedule, kickoff meeting materials, or other required proposal development artifacts
• Review, organize, and edit written documentation to improve clarity
• Maintain proposal timelines by tracking status of each proposal within the process and providing assignment updates during staff meetings and proposal reviews
• Collaborate with the Proposal team and sales lead to integrate win strategy, themes, and competitive advantages into proposals
• With the proposal team, analyze RFP/RFI/RFQ documents and develop action plans, project plans, outlines and templates that adhere to the solicitations’ requirements.
• Establish and maintain the SharePoint collaboration folder for each proposal
• Leverage established proposal processes to drive content creation and develop high-quality sections in collaboration with the content creators/writers
• Take ownership of proposal quality for color reviews and final delivery by performing rigorous quality assurance checks on draft and final documents
• Ensure the high-quality content and appearance of final proposal deliverables is in keeping with brand guidelines
• Conduct and document proposal lessons learned and implement actions to improve process efficiency
• Support proposal delivery and production activities as needed
• Responsible for the physical proposal production processes – including ensuring appropriate inventory of proposal and print supplies and shipping/tracking of the final submission to the prospect
• Support special projects and complete other responsibilities associated with the position such as event planning, preparation of marketing or business development materials

Benefits

• 2 weeks vacation
• Medical, vision, dental
• Pet insurance
• Opportunities for advancement
• Hybrid 3 days in office per week (You may be asked to work your first 90 days in office)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees