Proposal Specialist I

Pennoni•Philadelphia, PA

20h

About The Position

Pennoni is seeking an entry-level Proposal Specialist to work on our Corporate Communications team to support the firm’s technical and business development teams on priority pursuits, including partnering in the preparation of formal and informal client solicitations, including expressions of interest (EOI), requests for qualifications (RFQ), requests for proposals (RFP), and pre-qualification efforts.

Requirements

Bachelor's Degree or equivalent
0-3 years of experience preparing responses to RFPs, working with technical staff to ensure deadlines are met, writing project summaries, customizing staff resumes, maintaining project databases, and coordinating information from subconsultants and clients
Strong interpersonal skills
Strong verbal and written communication skills and organizational skills

Nice To Haves

3 years of previous experience in the A/E/C industry
Highly proficient with Microsoft Office Suite (Word, Excel)
Experience with Adobe Creative Suite, specifically InDesign
Experience using CRM software a plus, specifically Deltek Vantagepoint
Experience with design for the use of graphics for A/E/C marketing documents
High level of creativity, attention to detail, and project management skills

Responsibilities

Be responsible for the management and preparation of creative, strategic, quality submissions presentations and qualification submissions - from the "go” decision to delivery to client.
Attends site visits/pre-proposal conferences and kickoff meetings, as needed, as well as proposal debriefs.
Demonstrate management, writing and editing skills, creativity and the ability to work with technical professionals on all levels.
Be responsible for overall organization, management and preparation of complex submissions, including SF254/255/330s.
Build consensus for strategy process.
Provide input for pursuit strategy, i.e. Pennoni differentiators, teaming, projects, staff, production.
Develop proposal schedule and submits to team.
Contact subs and coordinate efforts.
Tailor essential non-technical elements of submission.
Direct and assist technical staff, as necessary, on the development of their respective sections.
Provide proofreading/editing all parts of submissions.
Create and incorporate illustrations, pictures, and designs to reflect the desired theme and tone of the proposal.
Ensure adherence to brand guidelines.
Manage production efforts, i.e. reproduction, packaging, delivery.
Work with presenters on development and edits on slides for presentations (as necessary).
Research and identify client websites for upcoming leads or clients Capital Program.